Assistant, Field Administrative (Houston Ship Channel)

The Field Administrative Assistant provides day to day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned.  Responsibilities include, but are not limited to:

• Develop and assist in the preparation of annual expense and capital budgets and manage monthly budget reports.


• Find efficient, professional, cost effective methods to assist manager in day to day activities.


• Professional attitude and handling of inquiries, both verbally and in writing.


• Accuracy, excellent communication skills and attention to detail is imperative.


• Procure office supplies, maintain files, document meetings, manage travel arrangements.


• Financial and accounting duties - purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software, monthly expense and capital data entry, timesheet and payroll management.


• Online management of expense reports and invoices.


• Maintain knowledge of available resources to facilitate information flow for audits and general inquiries.


• Perform duties safely and in compliance with all Company, Federal, State, and local regulations. 


• Maintain proficiency in job functions and applicable software programs.