Assistant Finance Director- Internal Job Posting - This position is open only to current BRCA employ

Internal Job Posting - Assistant Finance Director

This position is open only to current BRCA employees.

Position Summary

The Assistant Finance Director supports the Finance Director in managing the agency’s financial operations. This position assists with accounting functions, financial reporting, grant compliance, budgeting, audits, and internal controls to ensure accurate and compliant financial management across all funding sources.

Essential Duties / Responsibilities

1. Assist the Finance Director with oversight of agency financial operations.


2. Prepare monthly financial statements and supporting schedules.


3. Prepare monthly cost allocations and reimbursement reports for funding sources.


4. Reconcile accounts receivable and accounts payable, including grant and tenant accounts.


5. Maintain prepaid insurance schedules and agency insurance documentation.


6. Monitor and follow up on delinquent accounts receivable, including client, tenant, and credit card payments.


7. Maintain CHDO tenant agreements and Section 8 documentation in coordination with WPCOG.


8. Assist with preparation of annual W-2s, W-3s, 1099s, and related tax filings.


9. Prepare and submit NC Escheat and charitable solicitation filings.


10. Assist with preparation for annual audits, monitoring visits, and financial reviews.


11. Assist with development and monitoring of the annual agency budget.


12. Support accounts payable and payroll processes as needed.


13. Respond to grantor, IRS, and regulatory requests as required.


14. Perform petty cash audits and internal financial reviews.


15. Assist with annual physical inventory and maintain required documentation.


16. Attend board meetings, budget meetings, and trainings as required.


17. Maintain confidentiality of all financial, employee, and client information.


18. Perform related duties as assigned.

Skills & Abilities

Core knowledge, competencies, and abilities required to perform the duties of the position effectively.

• Strong knowledge of accounting principles and financial reporting


• Understanding of nonprofit and grant-funded financial requirements


• Strong organizational and analytical skills


• High attention to detail and accuracy


• Manage multiple priorities and deadlines


• Effective written and verbal communication skills


• Proficiency in accounting systems and Microsoft Excel

Certificates / Licenses

Required or applicable certifications, licenses, or credentials necessary to perform the position.

• Must obtain and maintain all required program training and certifications within required timeframes

Education

Minimum and preferred educational qualifications for the position.

• Bachelor’s degree in Accounting required

Experience

Relevant work experience required or preferred for successful job performance.

• Minimum five (5) years of accounting or financial management experience


• Experience in a nonprofit or grant-funded environment preferred

Other Requirements

• Work as part of a team


• Interact professionally with clients, participants, families, staff, and external partners


• Must pass a criminal background check and substance abuse screening


• Valid driver’s license and reliable transportation required


• Work flexible hours as needed to meet program needs


• Travel between agency locations and attend meetings outside normal business hours as required

Conduct Standards

Behavioral expectations and professional standards required of all employees.

• Recognizes and shows sensitivity to the cultural, ethnic, social, and individual diversity of those served and the community at large


• Maintains strict confidentiality and protects sensitive information at all times


• Demonstrates tact, courtesy, and professionalism when representing the agency to clients, families, coworkers, partners, and the public


• Demonstrates honesty, integrity, and ethical conduct in all work activities


• Follows all agency policies, procedures, safety standards, and applicable program requirements


• Demonstrates dependability, accountability, punctuality, and consistent work performance


• Uses sound judgment and maintains appropriate professional boundaries


• Supports a positive, respectful, safe, and productive work environment


• Demonstrates commitment to continuous quality improvement and professional growth


• Works cooperatively with others to support agency goals and mission

Safety Policies & Practices

Safety expectations and procedures that must be followed while performing job duties.

Employees are required to understand and follow all agency safety policies, procedures, and applicable program safety requirements as outlined in written plans, standard operating procedures, training materials, and personnel policies. Employees must immediately report unsafe conditions, accidents, injuries, and incidents to management.

Physical Demands

Physical demands are representative of those required for this position. Reasonable accommodation may be made to enable individuals to perform essential functions.

Frequency key (approximate % of workday): Not Applicable (N) = N/A; Occasional (O) = up to 33%; Frequent (F) = 33%–67%; Constant (C) = 67% or more.

·       Stand - O

·       Walk - O

·       Sit - F

·       Handling/Fingering - F

·       Lift/Carry - O (up to 25 lbs.)

·       Vision - Near, distance, and peripheral

Work Environment

The typical conditions and setting in which the job is performed.

• Office-based work environment


• Routine use of computers and office equipment


• Frequent interaction with staff and external partners


• Occasional travel between agency locations

At-Will Statement

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. Blue Ridge Community Action, Inc. is an at-will employer. Either the employee or BRCA may terminate employment at any time, with or without cause or notice.