Assistant Finance Manager

Position Hours

8:00 am to 5:30 pm, Monday through Thursday and 8:00 am to 12:00 pm on Friday (onsite)

Job Description

The Assistant Finance Manager works closely with the Finance Manager to ensure that the day-to-day accounting operations and financial management functions are carried out in accordance with Commission policy, procedures, guidelines and systems, as well as GASB reporting requirements and generally accepted accounting principles. 

Essential Job Functions

• Assist in performing the duties of the Finance Manager in the absence of the Finance Manager


• Reviews Accounts Payable processing to ensure accuracy of supporting documentation, account coding and associated Purchase Orders/Purchase Requisitions (if necessary)


• Reviews Accounts Receivable/Miscellaneous Cash Receipts processing (i.e. Supplemental Sewer Surcharges, Wholesale Water & Sewer, Tap Fees, Insurance Reimbursements, etc.) to ensure accuracy of supporting documentation and account coding


• Processes Bi-Weekly Payroll (including Payroll AP for deductions/benefits) and maintains all associated records


• Assists Commission employees with deduction/benefit changes during open enrollment and, if changes can be made for a particular deduction/benefit, during the year. Coordinates with appropriate entity to ensure correct processing


• Processes Quarterly and Annual Payroll Reports (i.e. Tax Forms - 941, 1099, W-2, 1094 and 1095; South Carolina Retirement System Reporting)


• Oversees Tap Books and Tap Book Entry tracking system to ensure timely billing and accurate recording of tap fees billed, received as well as where meters have been set and where meters remain available to be set within a development


• Communicates with Commission’s Customer Service Department, Engineering Department as well as developers to resolve any discrepancies or disputes between any party’s records and the records of the Commission’s Finance Department


• Reviews monthly developer service availability fee billing and provides to the Billing Department for inclusion on monthly invoicing for developers who are subject to these fees


• Interacts and communicates with outside professionals who may consult on a variety of Commission-related issues (bond or other financing, trustee services, treasury services, investment services, insurance procurement, audit services, rate model design, etc.)


• Works with Finance Manager and General Manager to develop budgeted revenues based on anticipated customer growth, potential changes in customer usage patterns and rate change recommendations


• Creates and/or reviews and provides Department managers with work papers utilized in the preparation of each year’s budgeted expenses


• Reviews and makes recommendations to Finance Manager for changes in policies and/or procedures that affect the Finance Department


• Produces and analyzes monthly Budget to Actual reports to identify problems in accounting or compliance


• Maintain control over and/or entry of changes to the Chart of Accounts


• Analyze transactions posted in the general ledger and process adjusting entries as necessary


• Preparation of required financial statements, and ad-hoc reports, at regular intervals for use by the Commission and its various departments


• Maintain files for agreements, contracts, and other reports/files as assigned


• Directs, reviews and supervises work efforts of the Finance Department staff, under the general guidance of the Finance Manager


• Working under the general guidance of the Finance Manager, is responsible for assisting in the preparation of the annual audit of the financial records of the Commission and for maintaining appropriate records for the audit


• Coordinates insurance claims process with broker/adjuster. Works with Finance Manager during procurement process


• Perform all balance sheet account reconciliations on a timely basis, including regular bank reconciliations


• Ensure that differences or discrepancies in the Commission’s accounts are brought to the attention of the Finance Manager and that appropriate action is taken


• Maintain a system to track encumbrances, commitments and outstanding contract amounts


• Ensure that internal control procedures are followed for all cash disbursements, receipts and transfers


• Assists the Finance Manager concerning fund transfers and other bank matters as required, including but not limited to withdrawals and investments


• Works cooperatively with IT staff to maintain a variety of computer based accounting and billing systems


• Attends and participates in various internal and external meetings; performs related tasks as required


• Maintains current knowledge of generally accepted governmental accounting principles and practices


• Performs related tasks as required

Minimum Qualifications

• A BS degree from an accredited college or university with major course work in accounting or public finance and 3-5 years’ experience in accounting or an Associate’s Degree with major course work in accounting or public finance and 5-7 years’ experience, or any equivalent combination of education and experience considered acceptable in performing the required work


• Thorough knowledge of modern utility system accounting and billing principles and practices


• Ability to plan and supervise the work of accounting and billing personnel


• Professional demeanor and good communication skills with the ability to work well with others in a fast-paced environment


• The ability to prepare and present informative financial statements, reports and analysis


• A high degree of computer literacy, strong analytical and communication capabilities


• Supervisory skills to effectively manage the daily operations and administration of assigned functions and other Finance Department staff


• Interpersonal skills necessary to effectively communicate, orally and in written form, with all levels of staff, customers, auditors, and others


• The ability to handle problem situations in a tactful, courteous and respectful manner


• Ability to follow procedures, meet deadlines, work independently and cooperatively under difficult conditions


• Ability to take initiative; be assertive; driven and motivated by results


• Ability to follow oral and written directions and to prepare complex fiscal reports


• Demonstrates strong organizational skills (record keeping, time management, follow up, etc.)


• Excellent attention to detail and sense of urgency, ability to prioritize with an emphasis on quality and accuracy of work


• Ability to multi-task, prioritize and deal with interruptions while meeting timely deadlines


• Experience with Microsoft Office, Financial, Fixed Asset and Report Writing Software

Compensation & Benefits Package

Salary Commensurate with Education & Experience

Paid Time Off

Holiday Pay

Insurances 

Health

Dental

Vision

Health Savings Account

Flex Spending Accounts

Retirement Plans

SC Retirement System (mandatory)

401(k) Plans (voluntary)

457(b) Plans (voluntary)

Other Insurances

Life

Disability

Other (accident, cancer, critical illness, etc.)