Assistant Museum Registrar

Department

Compensation

General Description

The Assistant Museum Registrar supports the MOCA Registrar in administrative and registration functions related to the care and preservation of the Arts UNF collections, including MOCA’s permanent collection and loans in the custody of the Museum, with a focus on maintaining physical and digital records —such as provenance, acquisition (purchase or donation), photographic documentation, evaluations, insurance, condition reports, and object locations—to ensure the integrity and accessibility of the collection.

Job Functions

Under the supervision of the Registrar, the Assistant Museum Registrar will:

• Support the ongoing update, cleanup, and digitization of records in the museum’s new Collections Management System (CMS), Argus.
• Track and document internal and external movements of art objects within the CMS.
• Assist in aligning and integrating the UNF Digital Commons online inventory of UNF campus art collections with the new museum CMS.
• Monitor environmental conditions in storage and exhibition areas to ensure compliance with museum standards.
• Provide registration support for the Arts UNF exhibitions program across campus, including coordinating exhibitions and loans, and preparing condition reports for incoming and outgoing objects.
• Perform art handling duties such as retrieving art objects from storage, receiving incoming loan objects, and participating in the installation process;
• Participate in curatorial and museum team meetings to support coordination and planning of activities across campus.
• Perform exhibition-related tasks and other collections-care duties as assigned.

Marginal Functions

• Participate in Security Training Sessions as directed by the Museum Chief of Security.
• Assist with large-scale public events at the museum.
• Support the implementation of the Museum Emergency Plan during declared emergencies, specifically in relation to the care and protection of artworks in the Arts UNF and MOCA Collections.
• During a declared emergency, this position may be required to perform specific job-related duties at a designated off-site location or place of residence.
• Limited level of public contact with museum patrons, board members, funders/donors and media.

Confidentiality

Maintains confidentiality of museum strategy, operations and information as appropriate.

Required Qualifications

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.