Assistant Office Manager - Automotive

About the job:

  Mitchell Buick-GMC is a well-established family-owned automotive dealership and is seeking an Assistant Office Manager.  Candidates should have previous dealership experience and Reynolds & Reynolds DMS experience is a huge plus! If you are interested in taking the next step in your career or looking to make a move to San Angelo, TX, please submit a cover letter and resume.  We are expecting to fill this position quickly!

Responsibilities:

• Reconcile bank accounts.


• Reconcile and post monthly Finance reserve statements.


• Reconcile and post Finance back-end product statements; research and post product cancellations; produce cancellation refund checks to customers and financial lienholders.


• Post manual journal entries, OEM invoices, and any other postings as required.


• Reconcile inventories monthly, work with Sales Managers/Parts Manager/Service Manager to resolve discrepancies and provide the Business Manager/Controller with proposed adjustments.


• Reconcile DMS schedules, work with department Managers and office staff to resolve discrepancies and provide the Business Manager/Controller with proposed adjustments.


• Prepare and pay monthly Dealer inventory tax, Texas sales tax and Texas battery tax.


• Complete assigned end-of-month accounting reports.


• Assist the Business Manager/Controller with reconciling select accounts monthly, prior to month end.


• Assist in completion of annual reviews and audits.


• Support office staff to ensure accuracy and efficiency in daily/monthly/yearly processes.

Qualifications:

• 3 years of previous dealership accounting experience preferred.


• Accounting/Business degree preferred.


• Excellent problem-solving, leadership & communication skills (both written & verbal).


• Must be prepared to learn, understand, perform and train in each position of the business office.


• Proficiency with Microsoft Office 365; Excel skills required.


• Reynolds & Reynolds DMS experience a plus!


• Professional personal appearance.

Work Schedule:

• M-F 8am-6pm


• Saturdays as needed

Benefits:

• Medical, dental, vision and supplemental plans are offered


• Paid time off, including Holiday pay


• Family friendly atmosphere

Working Conditions:

 The business office staff works at a desk in an office setting for most of the shift.  Some walking to the main dealership building is required.  Employees spend several hours a day analyzing dealership records, posting accounts, and performing other types of tasks on computers.

** Note:

** This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job.  While this list is intended to be an accurate reflection of the current job, the dealership reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change. (i/e., emergencies, changes in personnel, workload, rush jobs, or technological developments).