Assistant or Associate Dean of Academic Affairs

The individual in this role is responsible for the implementation and coordination of all academic functions within ICOM. The ADAA provides curricular oversight, review of student and faculty performance, and guides the academic support functions of ICOM. While this individual is focused on years 1 and 2 of the Doctor of Osteopathic Medicine curriculum, job responsibilities include ensuring that integration of biomedical and clinical sciences occurs across all four years of the ICOM curriculum. In collaboration with the Dean for Learner Outcomes and Assessment, Associate Dean for Clinical Affairs, Dean of Research, Associate Dean of Student Affairs, and Associate Dean of Osteopathic Integration, the ADAA monitors the effectiveness of existing academic programs, technology and services. The ADAA promotes and fosters an effective learning environment that supports academic excellence.

Responsibilities

• Ensure the effective and efficient delivery of ICOM’s curriculum in the preclinical years 1 and 2 while supporting and guiding the academic affairs team
• Analyze performance data for trends to prepare necessary improvement in the curriculum and to prepare for successful performance on COMLEX-USA and on clinical rotations
• Monitor student progression primarily through years 1 and 2
• Chair the Student Success Committee
• Conduct and supervise student academic tracking and academic counseling
• Monitor and manage students and their schedules who have interruptions in their  education including Leaves of Absence and when they return to classes
• Provide oversight to the academic affairs team in their role of managing excused and unexcused absences
• Serve as co-course director of the second year Cumulative Curricular Review Course (CCRC) focused on student success in COMLEX-USA level I
• Serve as a resource to basic and clinical sciences faculty for any and all concerns related to the delivery of the curriculum
• Work with Course Directors, Department Chairs, faculty and the curriculum committee to plan and prepare each Year 1 and 2 course
• Monitor and verify contact and credit hours for all courses
• Serve as a resource to faculty advisors
• Working with the Chairs of Department, provide mentoring, training and support for all faculty to improve instruction across the curriculum while monitoring faculty and course evaluations
• Assist in onboarding new faculty and staff 
• Ensure effective evaluation procedures for faculty and course evaluations that lead to meaningful improvement in teaching and learning
• Monitor and annually track faculty workloads
• Create with proper input the annual academic schedule 
• Provide leadership to the academic affairs team managing important software systems to support student success, including CANVAS and ExamSoft among others
• Lead curricular mapping to identify gaps and redundancies in the ICOM curriculum
• Participate and provide leadership in the accommodation process for students
• Assist in faculty and staff needs assessment with the professional development team to deliver a robust professional development program
• Support the faculty hiring process and the promotion in rank process
• Provide leadership and guidance in the development of new academic programs which support and enhance the DO degree program 
• Report student enrollment, credit hours, and curricular assessment data as requested for BoT meetings, Idaho State Board of Education annual registration, AACOM annual survey, COCA annual supplemental report, SCOPE survey, COCA progress reports and COCA self-studies
• Attend local, regional and national meetings that are osteopathic and/or educational in focus
• Participate in national organizations, seeking to serve actively on committees that promote the specific goals of that organization and provide benefit to the osteopathic medical education community
• Conduct educational research and present findings at national meetings and/or via published manuscripts
• Seek collaboration with like-minded educators at other academic institutions to promote best practices in osteopathic medical education
• Annually prepare department’s budget, and provide oversight for course and supervising department budgets
• Review and update policies, procedures and manuals related to faculty and academic processes
• Participate in the development and monitoring of the strategic plan
• Provide meaningful feedback in the annual performance evaluation process
• Participate in Dean’s Leadership Council and Academic Leadership Council meetings
• Serve in ex officio capacity on ICOM committees including Curriculum, Professional and Academic Review (PAR), Academic Appointment and Promotions (AAP), Assessment, and ICOM Community and Belonging 
• Other duties as assigned by the Dean

Supervisory Responsibilities:

Supervise the Director of Academic Affairs while assisting this position in their role supervising the Educational Course Coordinators and Instructional Design Specialist. Supervising the Chair of the Biomedical Sciences Department.  Supervising the Chair of Anatomy.

• Possess a doctoral degree as a PhD or EdD. Preference will be given to candidates with prior experience as an assistant or associate dean at an established COM
• Demonstrated experience developing, leading, and assessing curricular policies, procedures and work flows
• Experience developing and managing budgets
• Experienced knowledge base in osteopathic medical education learner outcomes
• Familiarity with AOA COCA requirements
• A team player who values collaboration, mutual support and team cohesion
• Leadership abilities
• Effective interpersonal skills and enthusiasm to contribute to faculty growth and development
• Effective oral and written communication skills
• Ability to present ICOM in an appropriate and positive fashion in public meetings, testimony and public appearances

• Health Care Plans (Medical, Dental & Vision)
• Retirement Plan
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick, Holidays, Winter Break)
• Family Leave
• Short Term & Long Term Disability
• Tuition Reimbursement