Assistant Portfolio Manager - Rapid Progression

The Assistant Portfolio Manager position manages janitorial operations for a specific client across client sites. They ensure that profit is generated, costs are controlled, high functioning team is developed, and provides outstanding customer service building long-term relationships with all parties. In the event that the Portfolio Manage is absent they will perform some of their duties as required.

Specific Duties / Essential Functions:

• Oversee janitorial operations for designated customer sites across client properties in a specific geographic area. If all sites are not on a contiguous campus’ there may be some driving involved.
• Communicate effectively with employees and clients to ensure fulfillment of performance and quality requirements.
• Represents Company in meeting with customers and collaborates with other Pegasus Departments.
• Recommends additional service opportunities to the Portfolio Manager.
• Works in concert with outside parties and other vendors to ensure customer expectations are met.
• Directs team members (employees, supervisors, customer service representatives and managers).
• Will generate GPS goals for Supervisors, conduct mid-year and year-end reviews.
• Ensure proper safe cleaning practices are employed by staff in the performance of their duties.
• Monitor daily hours worked to remain within budget. Will also track employee attendance to ensure sufficient coverage at the client locations.
• Capable of operating and teaching subordinates how to safely operate and maintain all types of cleaning and equipment.
• Adhere to company guidelines for employee relations, discipline, and termination procedures. Follow site protocols if any dictated by the customer.
• Ensure a safe working environment for the employees and follow all Safety guidelines and procedures.
• Respond to emergency situations in a timely and efficient manner, and will keep the Portfolio Manager apprised of all situations.
• Resolve and follow-up on all complaints/issues from customers, employees, or others.
• In collaboration with the Portfolio Manager, will conduct building inspections on an established basis with customer.
• Perform various administrative duties, including inspection reports, customer change orders, and payroll.
• Participates in daily, weekly, monthly, and annual planning process as appropriate.
• Performs all duties and responsibilities in a timely and effective manner in accordance with established company policies to achieve the overall objectives of this position.
• Keeps Portfolio Manager fully formed of all problems or unusual matters of significance and takes prompt corrective action where necessary or suggests alternative courses of action, which may be taken.
• Ability to drive to several job sites each day; valid state driver’s license required.
• Responsible for inventory and ordering of supplies and customers consumable products.
• Other duties as assigned.

Required Skills/Abilities:

• Excellent written and verbal communication skills.
• Establish and maintain a positive relationship with client representatives.
• Customer Retention
• Collaboration Skills
• Communication Proficiency
• Develop and Manage Employees
• Train and Coach Employees
• Personal Effectiveness/Credibility
• Decision Making
• Problem Solving/Analysis
• Teamwork Orientation
• Technical Capacity
• Data Analysis
• Employee must have experience working with Microsoft Office software applications, including Outlook, Word, Excel, PowerPoint, and Teams.

Reasoning Ability:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Supervisory Responsibility:

This position is responsible for managing Supervisors and Leads at the Client location.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing some duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. The noise level in the work environment and job sites can be loud.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to:

• Ability to walk for extended periods across multiple job sites
• Ability to lift and carry up to 30 lbs.
• Ability to bend, reach, stand, and walk for extended periods
• Repetitive use of hands, wrists, arms, and legs, including climbing stairs, use of ladders and keeling or squatting

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type and Expected Hours of Work:

This is a full-time position, working flexible schedule in the morning, evenings, and weekends.

Travel:

Travel is primarily local, although some occasional out-of-area and overnight travel may be expected.

Required Education and Experience:

• High School diploma or equivalent
• 5 Plus years of related experience required
• Valid CA driver’s license with less than two points on driving record

About Us

Pegasus leads the way in comprehensive cleaning and maintenance solutions. We leverage cutting-edge technology to create and maintain clean, healthy, and safe indoor environments for commercial, industrial, and manufacturing facilities.

Pegasus was named by Inc. Magazine as one of the "Fastest Growing Private Companies in America".