Assistant Producer

POSITION OVERVIEW

The Assistant Producer supports the realization of Flynn-produced and commissioned work across the Flynn campus and in communities throughout Vermont. Working in close partnership with the Producer, this role provides hands-on coordination, project management, and administrative support to ensure projects are thoughtfully planned, clearly communicated, and successfully executed.

The Assistant Producer is an early- to mid-career producing professional (minimum 2 years of relevant experience) who is highly organized, collaborative, and motivated by the process of bringing ambitious artistic work to life. This role plays a key supporting function in stewarding artists, timelines, and internal coordination so that produced work is delivered with care, integrity, and alignment with the Flynn’s artistic vision and organizational strategy.

CORE RESPONSIBILITIES

Producing & Project Support

• Support the Producer in the planning, coordination, and execution of Flynn-produced projects, commissions, residencies, and public-space work


• Track project timelines, deliverables, and milestones across multiple concurrent initiatives


• Assist in preparing project plans, schedules, meeting materials, and internal documentation


• Coordinate information flow and next steps across Programming, Production, Marketing, Creative Learning, and Operations teams

Artist & Partner Coordination

• Support communication with artists during development, rehearsal, and realization phases, as directed by the Producer


• Assist with artist contracting, scheduling, hospitality coordination, and on-site needs in collaboration with the Producer and Performance Manager


• Help ensure a positive, organized, and values-aligned experience for artists and project partners

On-Site & Statewide Project Support

• Be present on-site during rehearsals, technical periods, and performances as assigned


• Support off-campus and statewide projects, including site visits, community-based work, and public-space performances


• Support the on-site coordination and execution of a range of Programming, Creative Learning, and Development events, in collaboration with relevant departments


• Assist with documentation, evaluation, and project wrap-up following completion

Administrative & Financial Coordination

• Maintain organized project files, calendars, and shared documentation systems


• Support budget tracking, expense reconciliation, and purchasing processes for produced projects in collaboration with the Producer


• Assist with internal reporting and funder documentation as requested

Qualifications

• Minimum 2 years of experience in arts administration, company management, production management, stage management, or a related field


• Experience working in multi-disciplinary performing arts environments, including support of new work development, commissioned projects, or artist-led initiatives


• Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously


• Clear and professional written and verbal communication skills


• Ability to work collaboratively across departments and with artists


• Interest in producing work that engages communities and public spaces


• Willingness to work evenings and weekends as required by performance schedules