JOB TITLE:PROJECT ASSISTANT COORDINATOR
IMMEDIATE SUPERVISOR:PROJECT COORDINATOR LEAD
INDIRECT SUPERVISOR:LEAD INSTALLATION ENGINEER
OPERATIONS LEAD
PEOPLE & CULTURE
INTERNAL & EXTERNAL COMMUNICATION:INTERNAL (STAFF, DEPARTMENTS).
EXTERNAL (VISITORS, CLIENTS)
MAIN PURPOSE OF THE JOB:
As the Project Assistant Coordinator, you will be responsible for overseeing the project function and ensure projects are timely from inception to completion while ensuring project objectives are met.
Your role will also involve assisting in the back-office support, reporting, communication and client relationship management supporting the Project Coordinator Lead.
KEY RESPONSIBILITIES:
• Support in site meeting preparation – organize for site meeting, prepare agenda, take minutes and follow up on action items
• Documentation and reporting – help compile project status reports and maintain up to date project documentation under the guidance of the Project Coordinator.
• Track tasks and follow up on deadlines with team members to ensure timely completion.
• Track equipment and material usage and help coordinate deliveries to project sites.
• Update on project timelines and calendars and notify relevant stakeholders of any change.
• Maintain communication and updates to internal teams and clients where assigned by the Project Coordinator.
• Support in conducting quality checks and compiling findings for review by the Project Coordinator.
• Assist in supporting the team in coordination of transport, support documents for travel or access where needed.
• Identify and report potential project risks or delays to the Project Coordinator.
• Help ensure that safety and security protocols are being followed on sites.
• Continuously learn about the security systems and project management practices.
• Process improvement identification.
• Attend meetings as required.
• Stay updated on industry trends, emerging technologies, and customer support best practices, and proactively share knowledge and recommendations with the team.
• Team supervision and communication on work allocation
• Manage all client communication and correspondence.
• Coordination with relevant departments for work operations.
• Reporting and monitoring of ongoing activities.
• Leading team meetings or hurdles
Requirements
QUALIFICATIONS:
- Bachelor’s degree in engineering (electrical, electronics, or mechanical) or a related technical field.
Basic proficiency in AutoCAD or similar design software; willingness to improve through training.
- Familiarity with electronic security systems (CCTV, access control, alarms) is an added advantage.
- Competence in using project management tools (e.g., MS Project, Trello, or Excel
- 1–2 years of experience in a technical or project support role, preferably in security systems or construction.
SKILLS:
Exposure to site work and coordination of technical teams is desirable.
• Strong organizational and time management skills.
• Good communication and interpersonal abilities.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to follow instructions and work collaboratively with cross-functional team
• Strong organizational and time management skills.
• Good communication and interpersonal abilities.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to follow instructions and work collaboratively with cross-functional team
• Strong organizational and time management skills.
• Good communication and interpersonal abilities.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to follow instructions and work collaboratively with cross-functional team
• Knowledge of customer support best practices, including customer-centricity, empathy, and active listening.
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