Assistant Project Coordinator USS

Job Summary

This position also provides back -office support, reporting, communication, and client relationship management in close collaboration with the Project Coordinator Lead.

Key Responsibilities

Project Coordination & Support

• Support preparation for site meetings (agenda setting, minute taking, and follow -up on action items).
  
• Assist in developing project scope, objectives, and detailed work plans.
  
• Track project progress, timelines, and deliverables to ensure timely completion.
  
• Monitor tasks and follow up with team members on deadlines.
  

Documentation & Reporting

• Compile and maintain up -to -date project documentation.
  
• Assist in preparing regular project status reports.
  
• Update project schedules and communicate any changes to stakeholders.
  

Stakeholder & Client Management

• Liaise with architects, engineers, contractors, and other stakeholders for smooth project execution.
  
• Maintain regular communication with internal teams and clients as assigned.
  

Logistics & Operations Support

• Track equipment and material usage and coordinate site deliveries.
  
• Support coordination of transport, travel documentation, and site access requirements.
  

Quality, Risk & Compliance

• Support quality checks and compile reports for internal review.
  
• Identify and report potential project risks or delays and suggest mitigation measures.
  
• Ensure adherence to site safety and security protocols.
  

Continuous Improvement

• Identify process improvement opportunities within project operations.
  
• Stay updated on industry trends, emerging technologies, and best practices.
  

Team Support & Leadership (Reliever Role)

• Step in for the Project Coordinator Lead when required:
  
  • Supervise team activities and allocate work
    
  • Manage client communication and correspondence
    
  • Coordinate with departments for project execution
    
  • Lead team meetings and progress updates
    

Qualifications & Experience

• Bachelor’s degree in Engineering (Electrical, Electronics, Mechanical) or a related technical field.
  
• 1–2 years of experience in a technical or project support role (preferably in security systems or construction).
  
• Exposure to site work and coordination of technical teams is an added advantage
  

• Basic proficiency in AutoCAD or similar design tools (with willingness to improve).
  
• Familiarity with electronic security systems (CCTV, access control, alarms) is an added advantage.
  
• Proficiency in project management tools (e.g., MS Project, Trello, Excel).
  
• Strong organizational and time management skills.
  
• Excellent communication and interpersonal skills.
  
• Detail -oriented with strong problem -solving abilities.
  
• Ability to work collaboratively in cross -functional teams.
  
• Customer -centric mindset with strong communication and listening skills.
  

Requirements

• Bachelor’s degree in Engineering (Electrical, Electronics, Mechanical) or a related technical field.
  
• 1–2 years of experience in a technical or project support role (preferably in security systems or construction).
  
• Exposure to site work and coordination of technical teams is an added advantage
  

• Basic proficiency in AutoCAD or similar design tools (with willingness to improve).
  
• Familiarity with electronic security systems (CCTV, access control, alarms) is an added advantage.
  
• Proficiency in project management tools (e.g., MS Project, Trello, Excel).
  
• Strong organizational and time management skills.
  
• Excellent communication and interpersonal skills.
  
• Detail -oriented with strong problem -solving abilities.
  
• Ability to work collaboratively in cross -functional teams.
  
• Customer -centric mindset with strong communication and listening skills.