Assistant Project Manager 1

Salary:

$65,000.00 Annually

Location :

10 Park Plaza, Boston

Job Type:

Full-Time

Job Number:

24-20341

Department:

MBTA - Capital Delivery

Area:

503-Capital Delivery

Opening Date:

06/17/2024

Closing Date:

7/1/2024 11:59 PM Eastern

Licenses / Certifications:

A valid Driver's License is required.

Union Affiliation:

STW Steelworkers

Safety Sensitive:

No; this is not a Safety Sensitive position.

Essential Classification (Emergency Staff):

Yes; this position is classified as essential. Employees in this role are required to report to work for their assigned work hours or as directed by supervisory personnel during declared States of Emergency.

On-Call or 24/7:

Yes; this position is classified as on-call or 24/7. Employees in this role must be available to respond to page / text / call and report to work as directed by supervisory personnel.

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA's core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.
Job Summary

To assist and support the Project Manager in coordinating with the Resident Engineer and other Project Office members for all design phase and construction-phase activities as directed. This will include the recording, tracking, and execution of processes related to the management of Professional Services contracts and Construction contracts using the MBTA's PMIS system (e-Builder).

The Assistant Project Manager will report to a Capital Programs Director/Sr. Director. The Assistant Project Manager will be supervised on a daily basis by the Project Manager/Sr Project Manager and will work in close coordination with the Resident Engineer, QA/QC staff, Project Controls staff, and Contract Services.
Duties & Responsibilities

Assist in managing consultant and construction contracts to ensure project and program requirements are fulfilled, and that project safety, safety, contract cost, and project schedule requirements are met. Acting on behalf of the project manager in his/her absence or as assigned by the project director or senior director.
Assist in managing Capital Delivery projects in accordance with the following MBTA Manuals, policies and procedures as may be amended from time to time, or Program Specific delivery protocols and procedures if supporting a major MBTA program: Project Manager's Manual; Project Controls Manual; Quality Assurance Manual; Resident Engineer's Manual; Contract Administration Policies and Procedures; MBTA Directives published on the MBTA Web Page or provided directly by the Authority, as well as FTA Circular 4220.1F Third Party Contracting,
Assist in the development of project scopes, budgets, and schedules as part of the capital planning and delivery process under the direction of a project manager or director.
Assist in coordinating with municipal officials, the public, and other outside parties for projects that require collaboration and coordination for project development and delivery.
Assist in the procurement of consultants and contractors.
Assist in the review of monthly payments and schedule submissions from consultants and contractors.
Assist in the Management of Project Design Group meetings, value engineering sessions, constructability reviews, and risk workshops, as required.
Manage project tasks with other Departments, including the Capital Program Oversight Department (budget planning, administration, and finance), Capital Program Support, Office of Chief Engineer, Engineering and Maintenance, and Transit, Railroad, and Bus Operations, as required.
Manage project activities with outside agencies, abutters, utility companies, community groups, and other third parties affected by the project, as required.
Prepare project-related correspondence, reports, charts, and presentations utilizing Microsoft Word, Excel, Database, and PowerPoint as assigned.
Assist in the preparation of presentations to senior management, elected officials, community groups, and others as required.
Attends and organizes project meetings as necessary, and prepares agenda and minutes, as required.
Reviews Resident Engineer's and Construction Inspector's Daily Reports to inform higher-level reporting.
Assists in the preparation of monthly and quarterly project status reports.
Assists the field team with monitoring of construction activities as required.
Supports contract close out (punch list, O/M, Training, As-Builts etc.)
Work independently in addressing complex tasks in a time-sensitive environment.
Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner consistent with the Authority's Customer Service quality standard.
Respond, either directly or through others, to emergencies twenty-four (24) hours per day, seven (7) days per week.
Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
Coordinate with other MBTA departments, including Railroad Operations and Engineering & Maintenance as required.
Drive a company or personal vehicle to visit work sites.
Respond to emergencies, either directly or through subordinates, on a twenty-four (24) hour, seven (7) day per week basis.
Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner.
Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the Authority's rules, regulations, collective bargaining agreements (if applicable), and policies of the Authority including the EEO, Anti -Discrimination and Anti-Harassment and Anti-Retaliation policies
Perform other related duties and projects as assigned.
Minimum Requirements & Qualifications

A Bachelor's degree in Engineering, Architecture, or Construction Management from an accredited institution.
Zero to Three (0 to 3) years of engineering design, architecture design, and/or construction experience.
Effective organizational, multi-tasking, time management, and interpersonal skills. Proficient in Word, Excel, PowerPoint, or Database applications.
The ability to effectively communicate with regulatory agencies, community organizations, and others on technical and sensitive matters.
The ability to complete all required Authority training.
Excellent customer service and conflict resolution skills.
The ability to provide internal and external customers with a courteous and professional experience.
A valid driver's license.
The ability to work any and all shifts and/or locations as assigned or directed.
Respond, either directly or through subordinates to emergencies on a twenty-four (24) hour, seven (7) seven day per week basis.
The ability to work effectively with a diverse workforce.
Preferences
Engineer-in-training certificate in the Commonwealth of Massachusetts, or ability to attain thru reciprocity.
License to practice as a Professional Engineer or Architect in the Commonwealth of Massachusetts, or ability to attain thru reciprocity.
Experience in transit industry building and infrastructure construction.
Substitutions Include

A Master's degree from an accredited institution in Engineering or Architecture may be substituted for two (2) years of engineering design, architecture design, and/or construction experience working on commercial and/ or large-scale construction projects.
Job Conditions:

Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English
Ability to provide internal and external customers with courteous and professional experiences
Ability to work effectively independently and as part of a team (or supervise, if required)
Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers
Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies
Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection)
Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and medical Clinic screening, potentially including a physical examination and drug and alcohol screenings
Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service
Disclaimers and Definitions:
General Disclaimer:

The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
Application Deadlines:

Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
Work Environment:

The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
Work Eligibility:

Although the MBTA is an all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
Interviews:

Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
Safety Sensitive Positions:

Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
On-call or 24/7 Positions:

Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
Essential / Emergency Staff:

During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
ADA Accommodations:

The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or
Diversity, Equity, and Inclusion:

The MBTA is an For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit

Employment Benefits at the MBTA

The MBTA offers comprehensive benefits packages to employees. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following:

Insurance: Health, Dental, Vision, Life (basic and supplemental), Long-Term Disability
Paid Time Off (PTO): Vacation, Personal Days, Sick Leave, Paid Holidays
Retirement: pension or deferred compensation 401(a), plus MBTA contributions
Tuition Reimbursement (up to $10,000 per year)
Public Service Loan Forgiveness (PSLF) for student loans
Commuter Choice Parking Program: pre-tax benefits for parking
Flexible Spending Account (FSA): pre-tax benefits for healthcare-related expenses
Discounted tickets for concerts, movies, travel / vacation, etc. via TicketsAtWork.com
Shopping discounts via GovX.com
Verizon and AT&T service discounts
And more...
The above information is meant to be a general overview of the benefit programs offered by the MBTA. This summary is not a contract andis not meant to change the provisions of union contracts or Authority policy and does not establish a binding past practice.

The MBTA is an Affirmative Action/Equal Opportunity Employer

01

Are you able to work / be on-call twenty four (24) hours per day, seven (7) days per week?

Yes
No

02

Have you applied to this position within the past six (6) months?

Yes
No

03

Do you have a valid U.S. Driver's License?

Yes
No

04

Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?

Yes
No

05

Do you have a Bachelor's degree in Engineering, Architecture, or Construction Management from an accredited institution?

Yes
No

Required Question
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