Assistant Project Manager

Key Responsibilities

• Owner/Contractor Contracts: Create and manage Owner/Contractor agreements, ensuring all documents are fully executed and properly filed.
• Insurance & Liens: Order required insurance certificates and lien waivers before starting work on-site. Ensure all insurance documents meet project requirements.
• Project Documentation: Print and distribute drawings for the Superintendent, and prepare the project workbook, including agreements, Master Subcontractor Agreements (MSA), W-9 forms, insurance, and more.
• Subcontractor Management: Ensure all subcontractor agreements and documents are signed, complete, and recorded in the project workbook.
• Document Distribution: Upload project drawings and related documents into Procore or Viewpoint for team access and distribution.
• RFI & Submittal Management: Review and manage RFIs and submittals with the Project Manager. Ensure proper review, approval, and distribution through software and emails
• Submittal Workflow: Set up submittal workflows, ensuring timely approvals and managing any resubmittals as necessary.
• Punch List Management: Create detailed punch lists with the assistance of the Site Superintendent.
• Closeout Binders: Prepare and organize all closeout documentation, including letters of completion, warranties, insurance certificates, test results, operations and maintenance (O&M) manuals, as-builts, and final waivers.
• Jobsite Meetings: Attend jobsite meetings with the Project Manager, Superintendent, and subcontractors to track progress, identify issues, and capture key meeting notes and action items.
• Note-Taking & Documentation: Accurately document meeting discussions, decisions, and tasks. Distribute meeting notes and follow up on assigned action items as needed.

• Experience: At least 1-2 years of experience in construction project coordination, estimating, or similar roles.
• Skills:
• Proficient in Microsoft Office/Office 365; familiarity with Procore or Viewpoint is a plus.
• Strong organizational and time management skills.
• Ability to handle multiple tasks and prioritize effectively.
• Communication: Excellent verbal and written communication skills, with the ability to interact professionally with clients, subcontractors, and team members.
• Construction Industry Knowledge: Previous experience in the construction industry is preferred, but not required.
• Physical Requirements: Ability to lift 25 lbs or more and work on-site as needed.