Assistant Project Manager

Summary: 

Kennedy Wilson is seeking an Assistant Project Manager who is collaborative, detail-oriented, has ability to manage multiple tasks, and consistently meet deadlines. The Assistant Project Manager supports the planning, coordination, and execution of projects from initiation through completion. This role works closely with Project Managers, contractors, consultants, vendors, and internal stakeholders to help ensure projects are completed on time, within budget, and in accordance with company standards and client expectations. This position assists with project documentation, scheduling, budgeting, communication, and administrative coordination across multiple active projects. This position reports to the Senior Development Manager, U.S. Development & Construction.  

Company: 

Founded in 1977, Kennedy Wilson is global real estate investment company headquartered in Beverly Hills, CA with 19 global offices. We own, operate and invest in real estate on our own and through our investment management platform. We focus on multifamily, office and industrial properties located in the Western United States, U.K, and Ireland. For further information on Kennedy Wilson, please visit www.kennedywilson.com.

Key Responsibilities:

• Assist Project Managers with day-to-day project coordination and management activities  


• Support the preparation and maintenance of project schedules, budgets, and tracking reports  


• Coordinate meetings, prepare agendas, and document meeting minutes and action items  


• Track project milestones, deliverables, and deadlines to help ensure timely completion  


• Assist with procurement activities including bid requests, proposal comparisons, and vendor coordination  


• Review and organize project documents including contracts, submittals, RFIs, change orders, permits, and closeout documents  


• Maintain accurate project files and documentation in company intranet


• Communicate with contractors, consultants, clients, and internal departments regarding project updates and requirements  


• Monitor project costs and assist with invoice review, including conditional and unconditional releases and budget tracking in Banner, construction management software program 


• Help identify project risks, issues, and scheduling conflicts and escalate concerns as needed  


• Coordinate inspections, site visits, and project-related logistics  


• Support compliance with company policies, safety requirements, and regulatory standards  


• Prepare status reports and presentations for leadership and project stakeholders  


• Perform other related duties as assigned 

Required Qualifications: 

• Experience with MS Office, Excel, PowerPoint 


• Experience with Bluebeam Software and Box  


• Be able to coordinate with multiple Project Managers and different projects at the same time 


• Possess good time management skills 


• Strong communication skills  


• High attention to detail  


• Willing to travel for occasional project site visits  

Preferred Qualifications:  

• B.S. in Construction Management or Engineering Degree preferred, but not required


• 2+ years of relevant experience working for a General Contractor or construction management firm


• Experience with Construction Management Software 


• Experience with project scheduling, estimating and project management software  

Compensation Package: 

• Competitive base salary & discretionary bonus 


• Comprehensive benefits package 


• 401(k) retirement plan