Assistant Project Manager (HVAC/Construction/Plumbing)

Assistant Project Manager (HVAC / Construction / Plumbing)

Office-Based | Experienced | Non-Union

Provides comprehensive project coordination and administrative support to Project Managers overseeing HVAC, construction, and plumbing projects. Ensures projects progress efficiently from pre-construction through closeout by managing documentation, schedules, vendor coordination, and communication across internal teams and external partners.

Key Responsibilities:

• Support Project Managers in planning and execution of HVAC, plumbing, and construction projects from bid award through completion


• Prepare, track, and maintain project documentation including contracts, submittals, RFIs, change orders, pay applications, and closeout packages


• Coordinate with field supervisors, subcontractors, vendors, and suppliers to ensure timely material procurement and job readiness


• Track project schedules, milestones, and deliverables; flag potential delays or conflicts proactively


• Assist with budgeting, job cost tracking, change order pricing support, and invoice processing


• Maintain organized project files in accordance with company standards and compliance requirements


• Support permitting, inspections, and documentation required for HVAC and plumbing scopes


• Serve as a liaison between office staff, field teams, vendors, and customers to ensure clear communication


• Generate project reports, logs, and status updates for management


• Ensure project documentation aligns with safety, quality, and contractual requirements


• Assist with project closeout including warranty documentation, O&M manuals, as-built drawings, and final billing

Qualifications & Skills:

• Proven experience supporting HVAC, plumbing, or construction projects in an office or field-based role


• Strong understanding of construction workflows, terminology, and documentation


• Highly organized with the ability to manage multiple active projects simultaneously


• Excellent written and verbal communication skills


• Proficient in Microsoft Office and construction/project management software


• Detail-oriented with strong follow-through and problem-solving abilities