Assistant Property Manager

Job Summary

Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.

Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide full administrative support to Property Managers


• Schedule and coordinate meetings


• Assist in maintaining tenant contacts and insurance information


• Prepare and coordinate bid proposals, service contracts


• Track and file contracts and insurance certificates; maintain follow-up system for expirations


• Ensure prompt and accurate completion of contract and certificates of insurance information


• Monitor and maintain the property and tenant maintenance work orders


• Promote and foster positive relationships with tenants and clients and track service calls as required


• Maintain lease and contract files


• Prepare and code invoices for Property Manager’s approval


• Assist with monthly and quarterly management reports as well as annual budget preparation


• Process tenant bill back invoices and tenant account adjustments through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

KEY COMPETENCIES

• Communication Proficiency (oral and written)


• Customer Focus (internal and external)


• Organization Skills


• Interpersonal Skills


• Initiative


• Multi-tasking

IMPORTANT EDUCATION

• High school diploma/GED equivalent; Bachelor’s Degree preferred


• Obtain a Nevada Real Estate License and Property Management Permit within 12 months of hire


• Additional Eligibility Qualifications


• Proficiency in Microsoft Office Suite


• Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information

WORK ENVIRONMENT & PHYSICAL DEMANDS

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to travel from floor to floor, climb stairs, and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly use hands to operate office machinery and regularly required to walk, talk, and hear.

Other Duties

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

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About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.