Assistant Property Manager

The role of Assistant Property Manager is one of the most pivotal roles in the day-to-day operations of the Property Management Department. This person functions as the organized backbone of the property management team. Some of the daily activities include answering phone calls, assisting with basic accounting, helping property managers, communicating with tenants and vendors, and helping with owner reporting. Daily duties can vary greatly from day to day and may require occasional out of office or after hours work in order to meet deadlines.

1. Property Management Point of Contact – Answers incoming property management phone calls, addresses and/or routes them as appropriate.

2. General Property and File Administration – Maintains and organizes all Tenant Files and property management forms. Maintains electronic property files

3. Management Support – Support Property Managers as needed with regular and recurring office duties such as owner reporting, mailings, notices, proof reading, coordinating utility services, vendor scheduling, tracking insurance certificates, assisting with property turnover, etc.

4. Insurance Coordination – Maintain tenant, vendor, and property insurance files for all the managed properties