Assistant Registrar

JOB SUMMARY

Under the direction of the Registrar/Director, Academic Coaching, the Assistant Registrar serves as Student Information System Manager, overseeing all operations within the Student Information System and maintaining the integrity of student records.  

QUALIFICATIONS

• Bachelor’s degree required.


• A minimum of two (2) years of higher education experience preferred.


• Experience with student information systems (SIS) such as Campus Cafe, Workday, or similar platforms.


• Familiarity with FERPA and other regulations governing student records.


• Proficiency in Microsoft Office Suite and database management systems.

• High attention to detail and accuracy in managing records.

• Strong organizational, analytical, and problem-solving abilities.

• Ability to work both independently and collaboratively with excellent oral and written communication.

• Data management and analysis experience, preferred.

RESPONSIBILITIES

This job description is not to be considered an exhaustive or exclusive statement of duties, responsibilities, or requirements. Employees may be required to perform other job-related activities as requested. This list describes major responsibilities to support the Registrar’s Office efforts for MTSA: 

• Act as Student Information System Manager.


• Manage and maintain MTSA’s Student Information System (Campus Cafe), including student, alumni, faculty, course, and enrollment records; along with managing system users and permissions.


• Oversee all operations within the Student Information System and assist with troubleshooting, as needed.


• Assist the Registrar in ensuring that student records are utilized in accordance with FERPA (Family Educational Rights and Privacy Act) guidelines.  


• Coordinate with other departments to ensure that all new students are imported into the Student Information System, given access to all necessary systems, and onboarded in a timely manner.


• Maintain and monitor workflows within student information system.


• Work closely with the IT Team to manage and monitor systems integrated with Student Information System and perform any necessary troubleshooting, including Learning Management System (LMS) integration.


• Attend monthly Brightspace meetings with D2L representative.


• Ensure that all course, instructor, and student enrollment information is imported into LMS correctly.


• Assist with processing student information prior to graduation.


• Data management and analysis.


• Generate and submit reports to internal and external stakeholders in a timely manner.


• Responsible for the timely, accurate, and compliant reporting of enrollment and graduation data to the National Student Clearinghouse.


• Collect and maintain final grades for students. 


• Assist with graduation preparation and ceremony activities.


• Manage the Registrar shared email inbox.


• Participate in annual department goals and objectives.


• Assist with various other school projects or events, as needed.


• Participate in service projects required by MTSA.


• Other job-related duties as assigned.

COMMITTEE INVOLVEMENT

• MTSA Staff Committee Member


• Security Guidance Group Member


• School Life and Wellness Committee Member

REPORTING

Reports to the Registrar/Director, Academic Coaching

ATTENDANCE  

Expected to be available and on campus during normal business hours of Middle Tennessee School of Anesthesia, Monday through Thursday, 8:00 am to 6:00 pm CST.  

WORKING CONDITIONS  

Conditions are generally those of a typical office environment, requiring frequent oral communication with students and colleagues, the ability to enter data and written communications in electronic format in a timely manner, and sufficient mobility to be present. 

TERMS OF EMPLOYMENT

Full-time employment by Middle Tennessee School of Anesthesia.

This general outline illustrates the type of work which characterizes the job classification. It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.  

Middle Tennessee School of Anesthesia is an equal opportunity employer. It is our pledge to treat all applicants fairly and equitably in the recruitment and selection process. We endeavor to be a service-minded organization and respond to the needs of our applicants.