Assistant Registrar (STF3212)

RESPONSIBILITIES:

Essential Functions –

Student and Enrollment Support

• Provide support to students seeking services or information from the Records Office.


• Assist staff with complex or non-standard enrollment processes.


• Provide department chairs with research to support informed decision-making.

Grading Administration

• Support faculty with grade submission.


• Report dual-enrollment grades to high school contacts.


• Manage grade posting and transcription processes.

Reverse Transfer Coordination

• Communicate with students to facilitate reverse transfer initiatives.


• Monitor student outcomes and post degrees when requirements are met.


• Accurately record reverse transfer degrees for reporting.


• Represent the college in statewide discussions related to reverse transfer.

Student Data Reporting

• Assist Institutional Research as needed with student data reporting.


• Conduct data cleanup to ensure accuracy of student records prior to reporting.


• Generate reports to support Records Office processes.


• Compile data to support institutional planning and decision-making.

Institutional Committee Participation

• Serve on committees to provide input and guidance on Records Office-related matters.


• Contribute to discussions on college policy with a working understanding of institutional operations.

Training and Development

• Demonstrate a commitment to continuous improvement within the Records Office.


• Research and implement best practices to enhance office performance.


• Maintain a forward-thinking approach to ensure institutional competitiveness in higher education.

Team Support

• Serve as a backup in various departmental roles as needed.


• Support and assist in the supervision of Records Office staff.


• Manage shared department email account to ensure timely and professional communication.

General Responsibilities

• Arrive for work on time, attend work regularly, and successfully complete the responsibilities of the position.


• Comply with HutchCC policies, procedures, and practices.

Secondary Functions

• Perform additional duties as assigned by the Registrar or Vice President of Student Services.

QUALIFICATIONS:

• Associate’s degree required, Bachelor’s degree preferred


• Computer experience required


• Database Management, Word, and Excel proficiency required


• Experience working with people and excellent customer service habits required.


• Expertise in FERPA, data privacy laws, and managing institutional data.


• Ability to assist with the supervision of staff.


• Lifelong learner preferred


• The ability to work professionally with staff, faculty, and the public.

• Attentive to detail with high level of accuracy.

• Physical requirements: Excellent verbal, written and listening skills; Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer, and to operate additional office equipment; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; to use appropriate judgment and to apply tact and courtesy in difficult situations; ability to understand words and respond effectively and appropriately; Attentive to detail, accurately follow written and verbal instructions, work independently, Sedentary/Indoor work environment with a substantial amount of keyboarding required


• Mental requirements include the ability to learn and comprehend basic instructions about the position.


• Physical and mental qualifications must be performed with or without a reasonable accommodation.


• The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.

HOURLY RATE and STATUS:

The hourly rate of pay is commensurate with qualifications, as determined by HutchCC administration.  This full-time support staff position is 12 month annual, benefit eligible, at-will, and nonexempt.