Job Description

Department:

Pay Rate Type:

Employee Type:

Job Summary:

The assistant/senior assistant director of admissions manages a portfolio of projects and initiatives and participates in multiple aspects of the admissions and financial aid process; conducting information sessions, managing an admissions recruitment territory, reviewing applications for admission, traveling to high schools, community-based organizations, and college fairs.

Essential Functions

To perform successfully in this position, an individual must be able to perform essential duties satisfactorily as well as possess education/experience, employ the knowledge, skills, and abilities as listed in representative fashion. Colby College actively supports the Americans with Disabilities Act and will consider reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position.  This listing of essential duties is not all-inclusive, but representative; other duties may be assigned.

• Evaluate admissions and financial aid materials and provide recommendations for first-year and transfer applicants

• Direct the recruitment of students from an assigned geographic region, leading outreach and engagement efforts and traveling to high schools, community-based organizations, recruitment events, and college fairs approximately 5-6 weeks annually

• Lead group information sessions, conduct professional development workshops, and advise students, families, and counselors on Colby’s admissions and financial aid processes

• Engage with key constituents such as alumni, students, high school counselors, community-based, and civic organizations and respond to inquiries from prospective students, parents, guidance counselors, and other constituents

• Utilize qualitative and quantitative data in project and territory management role to inform strategic planning, decision-making, and implementation efforts

• Represent Colby at on- and off-campus recruiting events

• Collaborate with colleagues in Admissions and campus wide

• Contribute to implementing the general activities of the Office of Admissions and Financial Aid

• Participate in professional development opportunities on campus and within admissions networks

Position Qualifications

Minimum Qualifications:

Education and/or experience:

• Bachelor’s degree or the equivalent in education and experience

• 0-3 or more years of relevant experience; experience in higher education preferred

• Outstanding oral and written communication skills

• Strong, self-motivated work ethic, high energy, and competitive spirit

• Ability to function in a fast-paced environment and effectively manage multiple tasks simultaneously; coordinating resources, ensuring scheduled goals are met, and communicating status to stakeholders

• Excellent interpersonal and organizational skills with a high level of motivation and initiative

• Attention to detail and accuracy are critical

• Strong organizational skills and ability to coordinate resources within the department and College community

• Appreciation for the value of a liberal arts education and of diverse cultures, backgrounds, and experiences

• Must possess creative initiative, flexibility, and ability to exercise discretion

• Proven ability to work both independently and collaboratively as a member of a diverse community

• Proficient computer skills including experience using Microsoft Office Suite including Excel, email and web applications, as well as an interest in and ability to learn new programs

• Valid driver’s license required and must meet the College’s Fleet Safety Policy requirements

• Willingness to travel by air is required at the time of hiring and throughout the term of employment

• [Senior Assistant] Serve as a coach for assigned new hires, sharing information and providing insights and guidance to employees transitioning to Colby’s Office of Admissions and Financial Aid

Physical/Mental Demands

The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform essential functions of this position and/or may be encountered while performing essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• To successfully perform the essential functions of this position, an employee must be able to maintain appropriate confidentiality with regard to employee data, documents, issues, etc., and respect privacy needs of employees and past employees with regard to the same.

• The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required.

• There may be occurrences of employees, past employees, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations.

• While performing the essential duties of this position, an employee would frequently be required to move around the office space as well as within hallways, meeting rooms, and other parts of the campus facilities. 

• There may be multiple/daily instances of prolonged personal computer use which would include keyboard and/or mouse usage as well as viewing a computer monitor.

• An employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds to perform essential position functions.

• Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus.

• The overall work environment requires the mental ability to shift focus quickly due to interruptions; an employee must be able to mentally track multiple projects and tasks as well.

• The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds.

To Apply:

Interested candidates should apply electronically by clicking the “Apply Now” button on the Colby College website. Please upload a cover letter and resume to your application.