Assistant Subcontract Administrator

Job Title: Assistant Subcontract Administrator 

Employment Type: Full-Time 

FSLA: Salary/Exempt 

Division: Purchasing  

Department:  Insurance 

Reports to:  Subcontract Administration Manager 

Supervisory Duties: No 

Assist the Senior Subcontract Administrator and Subcontracts Manager for the issuance of project subcontracts, long form purchase orders and service contracts for Consigli. Will also work with Project Team Members and Director of Purchasing. 

Responsibilities / Essential Functions 

• Proof-read, format and prepare the final subcontract agreements. 
• Assist in creation and utilization of SharePoint Document Management process and procedures in SharePoint.  
• Perform daily and weekly reports to be distributed amongst purchasing teams throughout project.  
• Document all costs into Timberline Software Module and distribute to Subcontractor.  
• The following is a list of Subcontract Agreements that will be used: 
• Long Form Subcontracts (30 pages or more) 
• Short Form Agreements 
• Specialty Subcontract Agreements 
• Material Purchase Agreements 

Key Skills 

• Innovative, creative and analytical.  
• Exceptional communication and presentation skills.  
• Dependable, results-focused, and ethical.  
• Strong initiative and problem-solving abilities.  
• Ability to multi-task and self-prioritize.  
• Motivated and driven.  
• Ability to work in a team environment with a primary focus on collaboration.

Requirements

• A college or Technical School degree or certificate.  
• 1-year related experience and/or training.  
• Experience in with timberline accounting software preferred but not required. 
• Construction knowledge a strong plus but not required.  
• Proficiency in Microsoft Office Suite, knowledge of Timberline a plus.