Assistant to the Vice President, People Operations

Title:                              Assistant to the Vice President, People Operations

Reports to:               Vice President, People Operations

Job Summary:          The Assistant to the Vice President, People Operations is responsible for essential administrative and operational support to both People Operations and the Truluck Center for Leadership Development. The ideal candidate will have strong communication skills, a proactive mindset, and demonstrate a service-oriented approach. This role offers an opportunity to contribute to the efficiency and excellence of two high-impact organizational functions that support people as our greatest asset.

Job Duties:

• Administrative & Operational Support: Organize team meetings and events, coordinate employee care packages, submit expense reports, process invoices, maintain office supplies and handle employment verifications.
• Hiring Process: Review and refine job descriptions, ensuring alignment with career levels and organizational standards. Manage job postings across various platforms and support the applicant vetting process.
• Onboarding Process: Assist with the pre-employment process, including preparing offer letters, coordinating background checks, and preparing welcome materials.
• Young Leaders Program: Work with Young Leaders Program (YLP) each semester to facilitate intern onboarding and orientation. Provide overflow support to YLP by assisting with the rolling hiring process, including sourcing and vetting applicants.
• HRIS Maintenance: Update employee records in HRIS, ensuring accurate entry of new hire information. Review and track Paid Time Off (PTO) requests and generate quarterly reports for management.
• Professional Development: Regularly seek continuing education, especially on best practices, trends, and new inspiration, by reading publications, attending seminars, and consulting with other industry professionals.

Qualifications:

Education:             BA/BS preferred

Experience:           2+ years of related experience

Communication:   Clear and effective written and verbal communication and strong interpersonal skills

Technology:          Familiarity in Microsoft Suite, DocuSign, Adobe, Applicant Tracking System

Other Requirements:

• Understand and support the Heritage mission and vision for America, and the departments goals and objectives.
• Ability to maintain confidential information.
• Excellent customer service skills.
• Ability to self-organize, multi-task, maintain strong attention to detail.
• Dependable and resourceful.
• Exercises sound judgment.

Benefits and Salary:

The Heritage Foundation offers a highly competitive benefits package that includes, but is not limited to, best-in-class health care, vision, and dental insurance, employer-sponsored retirement funding, “take what you need” PTO and sick leave, 14 weeks of paid leave for new moms and 6 weeks of paid leave for new dads, among other programs.

The salary range for this role is $55,000 - $60,000 annually. This range is a good-faith estimate, and the final salary offered to a selected candidate depends on a variety of factors including, but not limited to, the candidate’s experience, education, and other qualifications; internal and external market pay for comparable jobs; and level of hire based on aforementioned qualifications.