Associate Coordinator Procurement-Contractor

POSITION SUMMARY:

This position is responsible for performing the inventory, purchasing and support tasks required to ensure inventory levels are maintained for equipment and spare parts and equipment records are current for the Site Services department.  Further, this position provides support to other administrative functions necessary for the Site Services group. ******This is not a remote role- it sits in Saint Joseph Mo.*******

PRIMARY RESPONSIBILITIES:

• Maintain and manage inventories in parts rooms by:

1. Checking stock levels of self-service parts and replenishing them as necessary


2. Generating purchase orders from CMMS and ordering parts to replenish controlled inventory


3. Conduct quarterly cycle counts in parts rooms


4. Organization of parts room


5. Entering new parts into CMMS


6. Labeling bins / shelves as necessary


7. Follow good accounting principles to assure compliance with Nestle standards

• Source and purchase equipment and spare parts for the Maintenance, Engineering and Pilot Plant teams.


• Conduct any other necessary purchasing activities for the department


• Ensures department documentation is compliant to Nestle standards.


• Reconcile credit card(s) at the close of billing cycle to insure that items have been charged to the proper account


• Create purchase requisitions for entry into SAP as necessary


• Create new equipment records and associated spare parts lists in CMMS


• Work with mechanics to develop additional PM procedures for key pieces of equipment


• Initiate weekly work order generation to trigger the creation of scheduled PM’s and tasks


• Review work requests entered into the CMMS and convert them to work orders


• Transcribe telephone and email work requests to CMMS work orders

% of Time

OTHER DUTIES AND RESPONSIBILITIES

• Maintain safety inspection records & database of safety equipment


• Build and maintain equipment records, manuals, & database


• Other administrative activities as assigned by the Facilities Manager

BASIC QUALIFICATIONS (Minimum):

Education: High School Diploma (or GED)

Experience (Years/Type):  

• Good computer skills with proficiency using the software in Microsoft Office


• Excellent grammar and spelling skills

• Excellent oral communication and interpersonal skills

Specialized knowledge/skills preferred but not required:

• 2+ years’ experience in an administrative or procurement role


• Previous experience working in the field of facility maintenance


• SAP