Associate Director House Staff Office SAO

City/State:

The Bronx, New York

Grant Funded:

No

Department:

Office Of The SVP Graduate MED Education

Work Shift:

Day

Work Days:

MON-FRI

Scheduled Hours:

Hours Vary

Scheduled Daily Hours:

7.5 HOURS

Pay Range:

$112,000.00-$140,000.00

Montefiore Einstein is one of the largest and most complex academic medical training environments in the United States, supporting over 1,600 residents and fellows annually across more than 115 accredited residency and fellowship programs. Our GME enterprise plays a critical role in ensuring compliance, financial integrity, and a best-in-class training experience in a high-impact urban healthcare setting.

Overview

Montefiore Einstein is seeking an experienced, hands-on operational and finance-focused leader to serve as Associate Director, House Staff Office. This role is essential to the financial, regulatory, and operational integrity of Graduate Medical Education, with direct responsibility for high‑stakes federal and state GME reporting and billing activities.

The Associate Director will lead a highly experienced, close‑knit administrative team, oversee complex financial and compliance processes, and serve as a key partner to Finance, HR, IT, and senior GME leadership. This is a fully on-site role requiring daily presence and active team leadership.

What We’re Looking For

• A strong people leader who thrives managing experienced teams
• Finance-forward, detail-driven, and comfortable operating in high-risk, audited environments
• Hands-on, accountable, and present
• Confident navigating complex healthcare systems and institutional stakeholders
• Calm under pressure, organized, and able to prioritize in a fast-paced setting

Responsibilities

• Prepare annual Graduate Medical Education (GME) IRIS Reports for MMC (i.e., Fiscal Year - January to December) and any responses to Medicare audits of MMC GME reimbursement submissions to the Center for Medicare and Medicaid Services. As well as reconcile hospital inter-charge accounts.
• Review and approve New House Staff credentialing documents for eligibility for training and assignment of PGY levels as well as review visa applications and check the maintenance of visa statuses.
• Supervise the operations and personnel of the House Staff Office.
• Participate in the planning, organization and implementation of educational, social, and career-related programs and services and prepare annual budgets and monthly financial status reports.
• Conduct joint onboarding processes with Montefiore IT to provide training for incoming House Staff and confirm their access to Montefiore Computer Systems and prepare New Hire Template for the HR Workday Team to onboard incoming House Staff.

Qualifications

• Bachelor’s degree (required); advanced education a plus
• 4–6+ years of experience in healthcare administration and/or healthcare finance
• Demonstrated experience with GME financial reporting or Medicare-related reimbursement strongly preferred
• Proven people management experience
• High proficiency with systems such as:
  • IRIS
  • New Innovations
  • ERAS / NRMP
  • Microsoft Word & Excel
  • Workday preferred

• Prior Graduate Medical Education experience preferred
• Experience in a large academic medical center preferred
• Comfort managing high-volume, deadline-driven financial responsibilities preferred
• Experience stepping into roles with significant institutional history preferred

Work Environment

• Fully on-site role in the Bronx
• Collaborative, mission-driven academic healthcare environment
• High visibility and partnership with senior leadership

Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.