Associate Director of External Events

CLASSIFICATION: Administrative

DEPARTMENT: Student Life - Office of Conference and Event Management

FLSA STATUS: Exempt

SUPERVISION RECEIVED:  Executive Director of Conference and Event Management

SUPERVISION EXERCISED: Haupert Union Summer Conference Assistants

POSITION SUMMARY: This role coordinates and executes all logistics related to conferences, weddings, special events, and the summer use of residence halls across the Moravian University campuses to support external stakeholders. This position will work closely with the Executive Director in formalizing a strategic and comprehensive event and conference program for external clients.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Serve as a point of contact for external groups and organizations while overseeing the planning and execution of a variety of events including weddings, camps, conferences, and meetings.


• Coordinate, and manage the process for sending and executing contracts/facility rentals.


• Lead communication with on-campus service partners for facility rentals (dining/catering, campus police, custodial, etc.) using appropriate systems and workflows (e.g. 25Live, DocuSign, Google Suite, etc.).


• Work closely and collaboratively with the DA&E partnership staff


• Provide on campus event support (as necessary) for all external events.


• Serve on-call through the summer camp and conference season and during large-scale external events.


• Provide in-person assistance for large University events. This includes, but is not limited to Commencement and Heritage Day.


• Select, train, supervise, and evaluate student summer conference assistants.


• The nature of this position requires weekend and evening hours.

QUALIFICATIONS: 

• Bachelor’s degree required, ideally in an appropriate field and 1-3 years of professional experience in event management and/or hospitality operations preferred.


• Skills or experience in conference services, student staff supervision, leadership development, community development, conflict resolution and a commitment to student learning and the student life profession with the desire to maintain an active involvement with students and parents, as well as faculty, campus administrators, and external partners, is preferred.


• Willingness to take on additional responsibilities based on previous experiences or institutional needs is expected.

TO APPLY: Qualified candidates should attach their cover letter, resume, and contact information for three professional references to the online application by clicking “Apply Now”. Please attach documents as a PDF file.

Moravian University will not sponsor applicants for a U.S. work visa for this position.