JOB SUMMARY

ESSENTIAL DUTIES AND RESPONSIBILITIES

• In Vice President of Orchestra Personnel absence’s, act as management representative for orchestra personnel matters, including ensuring that Orchestra activities are executed within the guidelines of the AFM Collective Bargaining Agreement.
• Hire substitute and extra musicians as directed by Vice President of Orchestra Personnel. Maintain substitute musician lists. Distribute and collect completed tax forms.
• Work concert duty as assigned on a weekly basis, including nights, weekends, and during split orchestra weeks.
• Assist in maintaining personnel files.
• Assist in tracking orchestra attendance, leave requests, string rotation, winds/brass/percussion assignments, guaranteed relief, rosters, and electronic media activity.
• Prepare seasonal assignment charts for winds, brass, and percussion.
• Assist in the coordination of national auditions for orchestral positions, as well as local auditions for subs and extras. Coordinate candidate check-in and backstage warm-up rooms.
• Manage BSO provided instrument insurance, including processing claims and maintaining records.
• Ensure standardization of all operating procedures.
• Be available by telephone or cell phone at all times.
• Other duties as assigned.

QUALIFICATIONS AND CAPABILITIES

• Strong interpersonal and communication skills. Ability to communicate effectively with individuals and to handle calmly and efficiently situations ranging from routine to emergency.
• Ability to handle multiple interruptions and adjustments to priorities throughout the day.
• Personal integrity and strict code of confidentiality and professionalism.
• Detail oriented and exceptional organizational skills. Ability to work under stress and handle numerous projects simultaneously.
• Ability to implement projects from conception to completion with minimal supervision.
• Proficient in Microsoft programs, including Teams, word processing and spreadsheet applications and ability to learn other software programs as ArtsVision.