Associate Director of School Operations (ADSO) - Newark

Associate Director of School Operations (ADSO) - Newark

Full-time
Start Date: Immediate opening
Department: School-based Support
About KIPP New Jersey
KIPP New Jersey is part of the nationally recognized “Knowledge Is Power Program” network of free, open-enrollment, college-preparatory public schools dedicated to preparing students for success in college and in life. In 2002, KIPP New Jersey first opened its doors in Newark’s South Ward as a single class of 80 fifth graders and has since grown to educate 7,035 students in grades K-12 across 15 schools in Newark and Camden. More than 90% of KIPP New Jersey students currently qualify for free or reduced meals.
By 2025, KIPP New Jersey will have fifteen schools in Newark and five in Camden providing a world-class education to over 10,300 students. To learn more, visit www.kippnj.org .
Here’s what you need to know:
The Associate Director of School Operations (ADSO)) will be the face of day-to-day operations for our staff and teachers. They will work collaboratively with the Director of School Operations and the school leadership team to ensure that the operational needs of teachers and of the instructional program are being met. The ADSO will be a critical player in supporting our schools’ operations so that our school leader and instructional staff can focus on what matters most: helping our students get to and through college.
Here’s what you’ll be doing:
Trip Planning, Event Coordination and Purchasing
Support school staff with logistics for school events and activities including Saturday School, parent meetings, assemblies, shows, graduation, and field trips
Troubleshoot with external service providers as needed and oversee their work when necessary
Coordinate and complete all purchases for the school
Ensure that teacher supply closet and/or PD rooms are fully stocked, manage inventory and make purchases as needed
Manage all receiving of goods and services to the school
Maintains budget and prepares monthly reports to see how school and school purchases are trending
Manage report card nights and processes
Staff Support
Coordinate school’s employee background and fingerprint checks
Manage staff onboarding to the organization
Work with staff to ensure that they are certified and meet the certification requirements of their placement
Coordinate and execute staff appreciation in partnership with school leadership team
Coordinate any professional development support in partnership with school leadership team
Support team in survey completion and correct HR assignments
Communicate all operational updates through staff notes and school specific communication streams
School Operations, Projects and Communication
Manage all instructional facing components of the audit and corresponding charter tool uploads
Coordinate the revision and submission of the School Improvement Plan
Coordinate and manage the ESSAC committee in partnership with the School Operations Manager (SOM)
Coordinate and manage volunteer projects in partnership with the SOM
Coordinate and manage volunteer projects in partnership with the SOM
Support larger operations team with attendance and student recruitment/ enrollment initiatives
Provide Tier 1 tech support to all staff and students
Manage assessment logistics coordination scheduling and trainings
Ensures appropriate student testing environment and coordinates with T&L and tech team as necessary
Manage and maintain relationship with print services vendor and tech support vendor
Manage student and staff device deployment
Student Recruitment and Enrollment
Organize, publicize and host student recruitment events for the school and school catchment zone
Organize staff efforts to support student recruitment and enrollment processes
Help to support school’s vision on culture by developing and maintaining building aesthetics including but not limited to shared spaces, bulletin boards, etc.
Ensure that all classroom and school readiness checklists have the materials needed and are achieved and ready for first day of school
Provide continued support of the school leadership team in achieving the school vision for staff and student culture through visual artifacts and school space maintenance
Sets up systems and manages day-to-day operation at school building
Coordinates with central ops team on issues that arise
Must Haves:
Proficient in Microsoft Office, specifically Excel
Data base management and reporting
Strong written and oral communication skills
Strong interpersonal skills
Demonstrated ability to work with a team on collaborative projects
Ability to remain calm and solutions-oriented in high-stress situations
Commitment to doing whatever it takes to ensure our teachers and students have what they need to be successful
Ability to proactively problem solve and anticipate challenges before they occur
Ability to identify inefficiencies and generate creative solutions
Ability to manage multiple projects simultaneously and comfortably with ambiguity
Strong organization skills and meticulous attention to detail
Superb customer service skills and love and support for families and children
Ability to troubleshoot and manage high stress situations with a calm and positive demeanor
This job requires the individual to be fully vaccinated against COVID-19, absent a legally required accommodation, pursuant to a New Jersey Executive Order and federal and state guidance
Nice to Haves:
Previous experience in a customer service oriented role
Previous experience budgeting or purchasing on behalf of an organization
Previous experience in an educational or non-profit setting
Proficiency in Spanish
Compensation & Benefits
In addition to a competitive salary, KIPP NJ offers a full comprehensive benefits plan, including health care, retirement, a school laptop and transportation benefits for TEAMmates commuting into New Jersey from the New York City area.
KIPP New Jerseyis an equal opportunity employer

#J-18808-Ljbffr