Associate, Grant Management / Grant Compliance Specialist

The Grant Compliance Specialist supports post-disaster recovery and mitigation programs by researching federal requirements and translating guidance into compliant policies, procedures, and program documentation. Responsibilities include policy analysis, development of program guidelines and standard operating procedures, and support for monitoring, audit readiness, and regulatory reporting related to HUD-funded programs such as CDBG-DR and CDBG-MIT. The role collaborates onsite with senior staff and subject matter experts to assess regulatory impacts, strengthen compliance controls, and improve program performance. The position requires strong writing, document management, and presentation skills, with consistent attention to detail, version control, and deadlines.

Job Duties:

• Researches complex program and policy topics and drafts briefing documents, policy analyses, and program guidance with appropriate citations


• Analyzes legislation, executive orders, Federal Register notices, and agency directives and recommends implementation actions and policy updates


• Provides guidance on CDBG-DR and CDBG-MIT eligibility, National Objectives, and program implementation best practices


• Develops and updates action plans, action plan amendments, program guidelines, standard operating procedures, and written policies to meet federal and state requirements


• Assists with compliance review tools and monitoring approaches to evaluate contractor, recipient, and subrecipient performance against binding agreements


• Supports HUD and OIG regulatory reporting, audit responses, and query management activities


• Prepares for monitoring and audit visits by developing project plans and coordinating internal pre-visit reviews and documentation readiness


• Reviews service provider files, contracts, amendments, and memorandum of understanding templates for regulatory compliance and proposes edits


• Creates and delivers high-level presentations and written deliverables for senior leaders using advanced Microsoft Word and PowerPoint capabilities


• Tracks edits, manages version control, and maintains status reporting for policy and compliance deliverables and team goals


• Monitors projects and contracts for compliance with federal, state, and program requirements and document findings and remediation steps


• Manages assigned tasks within project plans using Smartsheet and maintains schedule and deliverable accountability


• Communicates applicable federal regulations to internal stakeholders and aligns documentation to required standards


• Other duties as required

Supervisory Responsibilities:

N/A

Qualifications, Knowledge, Skills and Abilities:

Education:

• Bachelor’s degree from an accredited university, required

Experience:

• One (1) year of experience in public administration, government, policy, or compliance, required


• Experience supporting housing, community development, mitigation, or natural disaster recovery programs, preferred


• Experience supporting federally funded programs and compliance activities (CDBG, CDBG-DR, CDBG-MIT, cross-cutting federal requirements), preferred


• Experience supporting audit readiness, monitoring preparation, or regulatory reporting, preferred

Certifications:

• FEMA Emergency Management Institute coursework (ICS, NIMS, or disaster recovery topics), preferred


• Project management credential (CAPM or PMP), preferred

Licensure:

• N/A

Software:

• Proficiency in Microsoft Office, required


• Knowledge of Smartsheet, preferred

Language:

• Spanish, required

 Other Knowledge, Skills, & Abilities:

• Demonstrate strong policy research, writing, and technical documentation skills


• Apply strong analytical, problem-solving, and decision-making skills to interpret regulatory requirements


• Communicate clearly in formal written deliverables and executive-level presentations


• Collaborate effectively in fast-paced, deadline-driven environments


• Maintain high attention to detail for document control, versioning, and compliance evidence


• Support travel requirements of 10%–25%