Associate, Portfolio Management Operations

Partners Capital is seeking a Portfolio Management Operations Associate to join a new functional team within Investment Research Operations called IBOR (Investment Book of Record) Management. This team is responsible for providing operational support for portfolio management activities to our internally managed investment vehicles, as well as ensuring successful implementation of a new portfolio management platform. As a fast-growing, 400+ person company, we are seeking someone who is motivated, a self‐starter, adaptable and comfortable working on a small team in an extremely fast‐paced, entrepreneurial environment.

The Portfolio Management Operations Associate will be responsible for ensuring that our portfolio management teams have an accurate view of their investment programs and that all information required for investment decisions is current, accurate and maintained within our systems with a high degree of accuracy. Working closely with the Investment Research, Data Analytics & Performance, and Pooled Vehicle teams, this person will establish and maintain procedures related to cash management, trade communications, reconciliations, and other activities to support managing our Pooled Vehicle products.

This is an exciting opportunity to join a fast-growing firm. This individual will play a key role in building the foundation for a new and highly efficient operational function within the Investment Research Team.

Position Responsibilities

The Associate will work side by side with the investment team and will be responsible for ensuring the integrity of investment balances across our pooled vehicles and coordinating across our operational functions to ensure that processes and systems are optimized to support investment decision-making and minimize operational risk. 

The Associate is expected to gain exposure to and have a full understanding of our investment process and its relationship with all parts of the business. The Associate will also be expected to contribute to broader Firm development through participation in cross-functional projects and initiatives.

The individual in this role will need to have a broad understanding of the asset management industry and a firm grasp on the trading and valuation requirements to track commingled vehicles, private equity investments, evergreen funds, equities, futures, FX and derivatives trading operations, as well as corporate actions and accounting principles for investment portfolios.

Portfolio Management Support – 80%

• Own maintenance of vehicles Investment Book of Record (IBOR) with an emphasis on accuracy and timeliness of data using current technology and tools


• Own the collection and quality of investment data used in the investment process for assigned investment products, capturing it within established deadlines, including daily cash reconciliations


• Reconcile IBOR to Administrators and work with internal operations teams and third-party providers for discrepancy resolution


• Calculate and propose trades to support share class hedging on a monthly basis and ad-hoc as needed


• Assist with calculating proposed month end trades based on projected cash flows for each vehicle


• Represent the investment team working cross-functionally to enact vehicle structure changes and new share class or product launches


• Assess and decipher fund terms in offering memorandums and proactively flag subscription, redemption, and notice deadlines to investment teams to support timely decision-making


• Understand key fund terms in offering memorandums and proactively flag subscription, redemption, and notice deadlines to investment teams to support timely decision-making and prevent trade issues. Produce weekly and monthly performance estimates for each vehicle based on updated manager estimates


• Liaise with Fund Services and client teams to ensure all client cash flows of managed vehicles meet notification and funding requirements. Manage exceptions as appropriate

Strategic Projects – 20%

• Deliver a successful operational model to support go-live of a new portfolio and order management software currently being onboarded, working closely with IBOR Management leadership and the vendor


• Define and test development requirements in the firm’s portfolio management system, working with team leader and external vendors to refine and sign off on agreed delivery


• Develop deep expertise of processes and make recommendations on efficiency-oriented improvements


• Using visualization tools and available data sources, develop creative and rapid solutions to assist with a variety of custom and ad-hoc requests for analysis by portfolio management teams


• Ensure trading counterparties and service providers are meeting requirements and are compliant with SLAs. Assist in evaluating alternatives as needed


• Maintain up-to-date documentation for portfolio management processes. Prepare proposals for enhancements and champion changes through the relevant approval processes


• Other projects as needed

Key responsibilities may be assessed and are subject to change from time to time based on the needs of the business.  The individual may be required to work overtime as needed.

Qualifications

• 2+ years of experience in investment operations and understanding of trading and reconciliation functions


• Undergraduate degree with strong track record of academic achievement Demonstrated interest in investments and commitment to continued learning


• Strong quantitative skills and attention to detail


• High proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)


• Must be an intellectually curious self‐starter who is energized by contributing to the success of the business


• Experience and interest in leveraging AI tools to drive efficient solutions


• Technical skills such as Python, PowerBI, SQL and Excel macros is a plus


• Progress toward a CFA or CIPM is a plus