Associate Production Manager, Experiential

The Role and What You'll Do:

The Live Event Production Associate Manager supports the planning, logistics, and execution of live events, experiential activations, festivals, brand experiences, and productions. This role works closely with production managers, vendors, clients, venues, and internal teams to ensure projects are delivered on time, within budget, and at the highest production standards. 

Key Responsibilities 

• Assist with planning and execution of live events, festivals, and experiential activations  

• Coordinate production schedules, timelines, and project deliverables  

• Support communication between clients, vendors, venues, and internal departments  

• Manage production documents including run-of-show, call sheets, production schedules, and staffing grids  

• Coordinate travel, lodging, credentialing, shipping, and onsite logistics  

• Track production budgets, invoices, purchase orders, and expense reporting  

• Assist with sourcing and managing fabrication, staging, AV, lighting, power, and scenic vendors  

• Support onsite event operations including load-in, rehearsals, show execution, and strike  

• Ensure compliance with venue regulations, safety standards, and client requirements  

• Maintain organized project files and production documentation  

• Provide administrative and operational support to senior production leadership  

• Troubleshoot onsite production issues in fast-paced live environments 

You Have These:

• 0–3 years of experience in live events, experiential marketing, entertainment, or production coordination  

• Strong organizational and multitasking skills  

• Excellent communication and interpersonal abilities  

• Ability to work under pressure and manage tight deadlines  

• Experience with Microsoft Office, Google Workspace, and production management tools  

• Knowledge of live event production processes, vendors, and logistics  

• Willingness to travel and work nights/weekends as required by event schedules  

• Bachelor’s degree in Event Management, Production, Communications, or related field preferred 

Preferred Experiences 

• Strong organizational and multitasking skills  

• Excellent communication and interpersonal abilities 

• Google online apps 

• Microsoft programs 

Physical Requirements  

• Ability to stand and move throughout long event days  

• Ability to work outdoors and in varying event environments  

• Ability to lift and move production materials when necessary  

• Flexibility to travel frequently and support extended production schedules 

Key skills 

• Project coordination  

• Time management  

• Production logistics  

• Vendor management  

• Budget administration  

• Problem-solving  

• Attention to detail  

• Team collaboration