Associate Registrar

The Associate Registrar provides strategic, operational, and compliance leadership within the Office of the Registrar. This position partners with the Registrar to oversee academic records management, degree conferral processes, transcript and diploma services, and regulatory compliance, including FERPA and VA requirements. The role leads system optimization within the student information system (Ellucian Colleague), supports institutional reporting, and supervises key functional areas to ensure accurate, efficient, and student-centered services.

The Associate Registrar also serves as a VA School Certifying Official and provides oversight of the VA Educational Benefits Coordinator position, ensuring accurate certification of enrollment, compliance with VA regulations, and effective support for students receiving VA education benefits.

Leadership & Operations

• Assist Registrar in strategic planning, policy development, and operational oversight
• Lead business continuity, risk management, and process improvement initiatives
• Represent the Registrar at institutional councils and committees.
• Collaborate with Institutional Research, Information Technology, and academic units to support institutional initiatives and data-informed decision-making.
• Analyze trends and provide insights to support strategic planning and operational effectiveness.
• Interpret and enforce academic rules and regulations, monitor academic standing, enrollment and graduation, academic records, exceptions/waivers and reporting.

Systems & Data Integrity

• Collaborate with the University Registrar to ensure the integrity of student academic records in Ellucian Colleague and related systems.
• Implement curriculum changes, academic structures, and system updates.
• Lead testing, training, and implementation of system enhancements
• Ensure data accuracy for compliance, reporting, and audits

Degree Conferral & Academic Records

• Manage degree conferral processes and validation of graduation eligibility
• Audit academic records and resolve discrepancies
• Ensure compliance with institutional and accreditation standards

Veterans Affairs Compliance & Certification

• Serve as a School Certifying Official (SCO) with the U.S. Department of Veterans Affairs
• Provide oversight of VA certification processes to ensure accurate and timely reporting of enrollment and student status
• Ensure compliance with all VA regulations, including monitoring of academic progress, program applicability, and reporting requirements
• Act as a liaison with the Department of Veterans Affairs and State Approving Agency (SAA)

Transcript & Diploma Services

• Oversee transcript operations including vendor management
• Ensure accuracy, timeliness, and security of official records
• Manage diploma production, distribution, and duplicate diploma processes
• Resolve escalated transcript, diploma, and credential-related issues

Staff Supervision & Development

• Supervise staff including Transcript Coordinator, VA Certifying Official Coordinator, and support staff.
• Conduct performance evaluations, training, and professional development
• Ensure cross-training and operational continuity

This position requires the ability to effectively manage and coordinate the work of professional staff, prioritize competing demands, and ensure the efficient use of resources to achieve departmental and institutional objectives. The Associate Registrar

Additional responsibilities may include, but are not limited to:

• Support and deliver trainings for faculty, staff, and students
• Assist in the development and publication of the University General Catalog
• Maintain and update the Registrar’s website to ensure accuracy and accessibility of information
• Participate in registration orientations and outreach efforts
• Maintain and update the Registrar’s website to ensure accuracy and accessibility of information
• Participate in registration orientations and outreach efforts

Qualifications:

• Bachelor's degree required. Master's degree preferred.
• 3-5 years of previous experience.
• Advanced Analytical, written and oral communication skills required.
• Ability to demonstrate sound judgment, attention to detail
• Ability to analyze complex issues and implement practical, compliant solutions.
• Advanced knowledge of registrar operations.

Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.