Asst to Director

Job Description

At Arizona State University, we measure ourselves not by whom we exclude, but rather by whom we include and how they succeed. Unlike many other top film schools, which measure themselves by who they exclude, The Sidney Poitier New American Film School is inclusive. ASU's undergraduate film majors represent the creative diversity of our country, with more than 40 percent of its students from under-represented backgrounds.

Under the direction of the Director, the Assistant to the Director will handle administrative direction, perform work of considerable responsibility in administering services, personnel, and a set of programs which provide support to the faculty and staff assigned within the School/College/Department. Serves as a liaison to the college/department, to other units of the university, to committees within, and to outside constituencies.

About The Sidney Poitier New American Film School
Spread across three locations including LA, The Sidney Poitier New American Film School offers students access to cutting-edge filmmaking facilities, networking with industry professionals and exclusive events and internship opportunities at a fraction of the cost charged by legacy film schools. Unique to The Poitier Film School is the Media and Immersive eXperience (MIX) Center in Mesa, a world-class facility for film, media arts, design and emerging technology. Its script-to-screen capabilities allows students to learn every aspect of the filmmaking process with its soundstages, color-grading room, sound-mixing studios, editing bays and screening theaters. Learning all aspects of film, including writing, directing, editing, cinematography and sound design, gives students not just valuable experience, but a full picture of career possibilities in the creative economy, building a foundation for long-lasting success in a competitive industry. The Poitier Film School continues to grow in LA, where students can learn their craft in the entertainment capital of the world as they network, land internships and begin their careers.

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
Regular activities require ability to quickly change priorities which may include and/or are subject to resolutions of conflicts.
Ability to clearly communicate to perform essential functions.
Regular use of standard office equipment including, but not limited to computer workstation / laptop (keyboard, monitor, mouse), printer, fax, copier, and telephone.
Assistant to the Director will work primarily out of the Media and Immersive eXperience (MIX) Center in downtown Mesa, AZ although a hybrid of remote and in-person may be possible. Some travel to other ASU campuses may also be required.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Minimum Qualifications

Bachelor's degree in a related field AND four (4) years experience in an administrative position; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.

Department Statement

The Herberger Institute comprises the School of Art; School of Arts, Media and Engineering; The Sidney Poitier New American Film School; School of Music, Dance and Theatre; The Design School; and the ASU Art Museum. With 130 degree and certificate options, and programs ranked top 20 in art, design, music, theatre, digital culture, film, dance and more, plus a top university art museum, a leading immersive media facility, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design.

Our mission is to position designers, artists, scholars and educators at the center of public life and prepare them to use their creative capacities to advance culture, build community and imaginatively address today's most pressing challenges.

The vision of the Herberger Institute is to advance the New American University by embedding designers, artists and arts-based inquiry at its core and throughout the communities it serves locally, nationally and internationally. With 7,000+ students, more than 700 faculty members, and 130 program options, the Herberger Institute is committed to redefining the 21st-century design and arts school.

As part of Arizona State University, the most innovative university in the nation, the Herberger Institute seeks to drive and scale new ways for arts and design to have impact in our world. We invite you to join our work.

Values:

Creativity as a core 21st-century competency
Design and the arts as critical resources for transforming our society
Innovation, enterprise and entrepreneurship
Interdisciplinary and transdisciplinary collaboration and research
Social embeddedness
Projecting all voices
Excellence
https://herbergerinstitute.asu.edu/

Why work @ASU - https://cfo.asu.edu/why-work-asu
Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:

Salary and wages paid
Comprehensive package of affordable benefit plans and programs
Access to world-class educational opportunities at deeply discounted rates
ASU's total compensation estimator shows the approximate value of your overall compensation

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.
Flexible work options

Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Desired Qualifications

Demonstrated knowledge of academic policies, procedures, and organization.
Demonstrated knowledge of program management and administration principles, practices and procedures.
Demonstrated knowledge of computer software, including proficiency with Microsoft Office software or its equivalent.
Evidence of effective communication
Experience in dealing with a wide range of topics, including confidential and sensitive information.
Experience in maintaining effective working relationships in a diversified population.
Experience in analyzing and comprehending complex issues.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Essential Duties

Facilitates, with the associate directors, a variety of complex programs and activities.
Serves as a conduit of information from university personnel, faculty and staff on issues that impact the Dean and the Office of the Director.
Screens and refers telephone inquiries from members of the university community and the public on behalf of the Director for problem resolution and resource referral.
Manages the director's calendar; coordinates and arranges for the director's calendar to ensure optimal use of time
Compiles, prepares, and maintains background material related to meetings, events, and travel Coordinates and tracks follow up items to ensure timely completion of tasks
Independently composes correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues involved. Composes correspondence involving judgment for non-routine, significant inquiries and problems.
Coordinates arrangements for a variety of Director's Office events and activities.
Reviews and follows-up on academic and program issues surfaced during meetings and events.
Assembles agenda items for meetings and events and maintains official meeting records.
Reviews the Director's mail and prepares draft responses or directs to appropriate individuals for response and/or action signed by the Director.
Performs special assignments as instructed by Director.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE:

What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.
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