Attendance Specialist

Description

Position Overview:

The Attendance Specialist is responsible for providing child attendance reporting for multiple sites including private and subsidized programs. The position requires communication and coordination with Enrollment Specialists, Center Leaders, and others to ensure compliance of attendance data to state contracts and company policy.

Key Responsibilities:

Attendance Support

• Reviews children's attendance timesheets and transfers attendance data into database
• Audits for missing timesheets, missing schedules, missing info (incorrect hours, days, etc.)
• Works with center staff including Center Leaders and Teaching staff and/or Enrollment Specialists to correct attendance timesheets

Reporting

• Creates and distributes Best Interest Days/Unexcused Absence Report
• Audits Category Report to ensure all children are reported correctly in the database
• Ensures the children are reported in the correct contract through audit of the Contract Enrollment Report
• Provides Recertification Report for Enrollment Specialists and Center Leaders
• Corrects scheduled and attendance for the months prior to ensure reporting is accurate

Data Compliance Support

• Audits monthly Third Party (CAPP) timesheets to ensure complete documentation and accuracy of attendance
• Provides support in formal internal and external audits, as directed by Supervisor

Accountabilities

• Understands Funding Terms and Conditions along with Title 5 regulations regarding attendance
• Full compliance with all governing regulations in the attendance reporting including private and CAPP enrollment
• Accuracy in data entry into the system
• Excellent customer service provided to all partners at the center level and at the regional level/corporate office
• Collaborates with Enrollment Specialists and Center Leaders to identify opportunities and needs as it relates to attendance and contract compliance
  
  

Required Qualifications:

• High School Diploma or GED
• 3-4 years' experience in Human Resources or Administrative Assistance
  
  

Preferred Qualifications:

• AA/AS degree preferred
• Experience with MS Office, including excel, word, or related databases
  
  

Key Competencies:

• Child Development and childcare funding eligibility knowledge and experience preferred
• Experience with MS Office, including excel, word, or related databases
• Competent in PC and keyboarding skills
• Effective time management, planning & organization skills, and follow up skills
• Team oriented and ability to multi-task
• Flexibility and ability to prioritize a shifting workload
• Flexible hours based on the needs of the programs
• Ability to work in a deadline driven environment
• Ability to maintain confidentiality of family, child, and financial information
• Carry out scheduled activities independently after training and be a self-starter

Working Conditions:

• Generally pleasant working conditions
• Less than 50% of daily assignments involve prolonged physical effort