Autobody Collision Shop Office Manager

Job Description

Job Description

Position Title: Office Manager
Department: Operations
Reports to: Location Manager

Position Summary:
The Office Manager is responsible for providing exceptional customer service to all customers and business partners of Chilton Auto Body throughout the repair process. Must have autobody collision experience and knowledge of CCC One.
Responsibilities:
Review with customers and walk-through the repair process:

Greet customers by phone or in-person; explain to customers about the collision repair process, including insurance claims information, processing, and payment procedures. The Customer Experience Representative is responsible for establishing an effective relationship with each customer to support a positive customer experience.
Complete vehicle intake process:

This includes mapping damage, photographing vehicles, and documenting work files per company and repair partner standards.
Perform administrative tasks:

Administrative tasks include collecting payments, updating rentals management portal (ARMS), supporting location manager with expense documentation (updating RHO), and conducting Accounts Receivable follow-up.
Training:

Complete assigned role-based training through Collision University and additional internal and business partner supported training as necessary.
Additional responsibilities as assigned.
Job duties/Job description may be adjusted or added based on the needs of the business or at management discretion

Requirements:
Must have auto body collision office experience and knowledge of CCC One
Ability to work collaboratively with the team to meet shared objectives.
Effective time management.
Able to multitask and manage competing priorities
Communicate effectively with teammates, customers, and business partners.
Proficient with computers.
Excellent customer service skills.
Valid drivers' license required.
Eligible to work in the United States.
Willing and able to pass a thorough background check.
Flexible to work an 8-hour shift between 7:00 a.m. - 6:00 p.m.
Preferred Qualifications:
Bilingual (Spanish)
Pay Rate: $25-30 depending on experience
Benefits:
Bonuses
Paid holidays and 2 weeks PTO
Medical, dental, vision, life insurance
Matching 401(k)

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