Automotive Biller / Title Clerk

The Role: The Backbone of the Deal

Behind every gleaming new Ford leaving our lot is a mountain of precise paperwork. At Sunset Ford, we know that our sales team can’t cross the finish line without a world-class administrative team. We are looking for a detail-oriented, organized, and high-energy Automotive Biller / Title Clerk to join our back-office powerhouse.

In this role, you aren’t just "filing papers"—you are the final gatekeeper of our transactions, ensuring that every title, tax document, and sales contract is executed with 100% accuracy and compliance.

Job Description (Responsibilities)

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  • Precision Costing: Responsible for the proper costing and posting of all vehicles sold, calculating profits, and setting up receivables/liabilities.
  
  
  • Commission Management: Accurately calculate sales commissions for the team.
  
  
  • Transaction Recording: Record all vehicle transactions to accounting and record purchased vehicles into inventory.
  
  
  • Tax & Title: Prepare tax and title documents while maintaining strict compliance with all Titling laws and filing requirements.
  
  
  • Financial Reconciliation: Reconcile Dealer Reserve statements, accounting schedules, and product aftermarket submissions.
  
  
  • Lender Liaison: Prepare paperwork for lenders to obtain funding and verify all funds due have been collected and documented.
  
  
  • Floor Plan & Payoffs: Process payments to floor plan institutions and prepare payoff checks for trade-ins while following up on all trade titles.
  
  
  • Issue Resolution: Research and resolve any discrepancies or problems within the costing process.
  
  
  • After-Sale Support: Process after-sale warranties and related documents for month-end.
  
  
  • Confidentiality: Maintain an elevated level of confidentiality regarding all dealership and customer data.
  
  
  
  

Job Requirements

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    Experience: 2 years of Automotive Billing experience is required. Prior dealership or automotive titling experience is also required.

    
    
  
  
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    Technical Proficiency: Proficient in accounting practices as well as Microsoft Excel, Word, and Outlook.

    
    
  
  
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    Operational Excellence: You will operate a clean, organized, and presentable workplace with a strong attention to detail.

    
    
  
  
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    Fast-Paced Professionalism: An initiative-taker with the ability to multi-task and work in an extremely fast-paced environment.

    
    
  
  
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    Critical Thinking: Strong organizational, analytical, and critical thinking skills.

    
    
  
  
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    Team Mindset: You bring friendliness, enthusiasm, and reliability, with a positive "team-player" attitude.

    
    
  
  
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    Growth Mindset: You are open to constructive feedback to improve your performance and development.

    
    
  
  
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    Compliance: Willing to submit to a background check and drug test.

    
    
  
  
  
  

We have ALL the reasons under the SUN to work at Sunset Ford!

We believe that if we take care of our employees, they will take care of our customers. Our benefit package is designed to be the best in the St. Louis market:

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    100% PAID Employee Medical, Dental, & Vision Insurance for full-time employees! ($0 out of your paycheck for your individual premium).

    
    
  
  
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    Retirement 401k: Get a head start on your future with Immediate and Automatic Enrollment.

    
    
  
  
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    Opportunity to Grow Your Pay: We reward excellence with 3 Performance Reviews within your 1st year of employment.

    
    
  
  
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    PAID Vacation: Time off to recharge with your family.

    
    
  
  
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    Competitive Pay: Commensurate with your experience.

    
    
  
  
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    Paid Training & Certifications: We invest in your skills with training that is transferable to any Ford store.

    
    
  
  
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    Employee Pricing: Exclusive pricing on New & Used Cars, plus Discounts on Parts & Service.

    
    
  
  
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    Referral Bonuses: Get rewarded for bringing other high-performers to our team.

    
    
  
  
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    Family Atmosphere: A friendly, 5th-generation family-owned environment where you can grow and advance.

    
    
  
  
  
  

Apply today to start your journey with the Sunset Ford family.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are committed to providing a safe, drug-free work environment. Applicants must be willing to submit to a pre-employment background check and drug test. Interested candidates must possess a valid driver's license and have a satisfactory driving record.