Automotive Billing and Accounting Assistant

Automotive Billing and Accounting Assistant- Full Time  

We are seeking a detail-oriented, organized auto dealership Biller/Office Accounting Assistant to join our office team. The ideal candidate will be able to work on a team to process new & used car deals and ensuring all deals/ license/title for each are processed correctly and in a timely manner.  They will also serve as multipurpose office assistant and fill in for other positions when needed.

About Us 

Webb Automotive is a family-owned and operated dealership group serving the Chicagoland and Northwest Indiana areas for over 50 years. We are committed to delivering exceptional service, quality vehicles, and fostering a supportive workplace culture. Built on a strong foundation of integrity, customer satisfaction, and teamwork, we are eager to continue to grow and expand our team. Our employees are the driving force behind our success, and we offer opportunities for career development, stability, and a welcoming, team-oriented environment. If you’re looking to join a company that treats you like family and invests in your future, we’d love to have you on board! 

Benefits 

• Competitive pay at $17-20/hour 


• Health insurance- Company contributes a portion to cost 


• Dental, Vision, Assurity, and LifeLock insurance options available 


• Paid Life Insurance 


• 401(k) with company matching 


• Paid Time Off 


• Family owned and operated 


• Positive work environment 

Responsibilities 

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  Process new and used paperwork for retail, wholesale & lease sales & enter into accounting system
  
  


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  Verify and log all sales commission each week for approval
  
  


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  Enter notes into business office and service concerning we owe amounts for deals
  
  


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  Pay off floorplan units sold
  
  


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  Submit Incentives for payment and follow up on all issues
  
  


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  Process trade in payoffs and verify all information is current & correct
  
  


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  Reconcile all assigned schedules
  
  


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  Process license & title online using  VITU and log and track all transactions
  
  


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  Various duties as assigned by management
  
  


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  Backup all positions in office during vacation periods, illness or when needed during our busy periods
  
  


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  Be willing to assist co-workers that might need help or information promptly and accurately
  
  


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  Must be willing to follow company policies and practices
  
  


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  Must be cooperative, courteous, helpful and pleasant to assure an efficient and smooth processing of all transactions
  
  


• Assist Managers with various clerical duties and other projects as needed 

Qualifications 

• High School Diploma or equivalent 


• Dealertrack experience preferred but can train the right candidate


• Good verbal and written communication skills 


• Highly motivated, organized, reliable and detail-oriented 


• Can-do attitude with ability to work independently within a team environment 


• Knowledge of accounts payable and receivable procedures a plus 


• Must have a clean driving record and hold a valid driver’s license 


• Must be willing and able to submit to a Background Check and Drug Screen