Automotive Contract clerk

Capitol Nissan / INFINITI of San Jose is seeking a detail-oriented and experienced Automotive Contract Clerk to join our administrative team.

This full-time position offers full benefits and the opportunity to play a critical role in managing dealership contract processing, compliance, and vendor coordination within a fast-paced automotive environment.

Overview

Join our dynamic team as an Automotive Contract Clerk, where your expertise will drive the efficient management of contractual and procurement processes within the dealership. In this vital role, you will coordinate vendor relationships, oversee document management, ensure compliance with legal and regulatory standards, and support strategic business initiatives.

Your proactive and detail-focused approach will help streamline contract workflows, safeguard company interests, and foster strong partnerships with lenders, vendors, and internal departments. This position offers an exciting opportunity to be at the forefront of contract administration while contributing to operational excellence.

Key Responsibilities

• Manage the lifecycle of automotive sales and lease contracts, including review, processing, funding, and execution


• Review contractual documents for accuracy, completeness, and compliance with California DMV regulations and lender requirements


• Submit deals to financial institutions and follow up to ensure timely funding


• Maintain organized records of contracts, amendments, and related documentation for audit readiness


• Coordinate vendor relationships and support procurement activities when needed


• Utilize electronic signature tools (e.g., DocuSign) and dealership management/ERP systems


• Identify and resolve discrepancies in contract paperwork


• Collaborate with Finance Managers, Sales Managers, Accounting, and external partners


• Support business operations through reporting, document preparation, and administrative functions


• Ensure adherence to applicable legal standards, including UCC guidelines and dealership compliance policies

Requirements

• Previous automotive dealership contract clerk or funding experience preferred


• Proven experience in contract administration, procurement, or vendor management


• Strong understanding of dealership paperwork, compliance processes, and funding procedures


• Knowledge of contract review standards and regulatory compliance


• Experience with dealership management systems (CDK experience a plus)


• Familiarity with document management systems and electronic signature platforms such as DocuSign


• Excellent attention to detail and organizational skills


• Strong communication and negotiation skills


• Ability to manage multiple contracts simultaneously in a fast-paced environment


• Valid driver’s license with acceptable driving record

Compensation & Benefits

• Starting at $30.00 per hour


• Full-time position


• 401(k)


• Medical, dental, and vision insurance


• Paid time off


• Stable and professional dealership environment


• Long-term growth opportunities

If you are an experienced automotive contract professional seeking stability, strong benefits, and the opportunity to contribute to a high-performing San Jose dealership team, apply today on Indeed.

Pay: From $30.00 per hour

Benefits:

• Dental insurance


• Health insurance


• Vision insurance