Automotive Deal Clerk / Office Assistant

We're Hiring: Deal Clerk / Office Assistant at Our Auto Dealership!

Are you highly organized, detail-oriented, and enjoy working in a fast-paced environment? Our dealership is looking for a Clerical Assistant / Deal Clerk to join our administrative team. This key role supports the office and sales departments by ensuring every vehicle deal is properly processed, documented, and compliant with company and state regulations.

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Location: 3891 Northwest Ave Bellingham WA 98226

Schedule: Full-Time | Monday–Friday (Some Saturdays may be required)

· 8:00am- 5:00pm with 1 hour lunch break

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Key Responsibilities:

Deal Posting & Documentation

· Accurately post all vehicle sales (new and used) into the dealership management system (DMS)

· Review and verify that all documents related to vehicle sales are complete, accurate, and signed

· Make sure all documents, down payments and any additional items needed to comply with qualifying rebates are accounted for

· Ensure compliance with all federal, state, and dealership regulations (including taxes, fees, financing documents, etc.)

· Track and follow up on missing paperwork from the sales or finance teams

· Prepare deal jackets for submission to accounting and title departments

· Process Out of State transactions, licensing, sales tax and fees for such

· Payoff trade ins quickly, efficiently and accurately

Clerical & Administrative Support

· Maintain organized filing systems (both physical and digital)

· Process dealer trades, wholesale deals, among other duties pertaining to car deal processing

· Reconciling and receipting in daily funding for car deals

· Coordinate with other departments to resolve deal discrepancies or incomplete files

· Handle sensitive customer and deal information with discretion and confidentiality

Communication & Coordination

· Communicate with finance managers, sales consultants, and title clerks to ensure smooth workflow

· Have an open flow of communication with your supervisor of any issues you are having maintaining dealership standards or procedures

· Respond to internal inquiries regarding deal statuses or document requirements

· Be communicative with customers you encounter that may need assistance in understanding the process

· Customer service skills is a must

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Qualifications:

· Previous experience in a dealership office environment preferred (but not required)

· Strong understanding of automotive deal structures and supporting documents a plus

· Familiarity with dealership management software (CDK, Reynolds & Reynolds, Dealertrack, etc.)

· Proficiency in Microsoft Office (Excel, Word, Outlook)

· Exceptional attention to detail and ability to multitask

· Reliable, punctual, and able to maintain a professional demeanor

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We Offer:

· Competitive hourly pay (based on experience)

o $20-$24 per hour (DOE)

· Health, dental, and vision insurance- Eligible the 1st of the month following 60 days of employment

· 401(k) with up to a 3% company match- Eligible after 6 months of employment, can enroll in whichever comes first after waiting period- January 1st or July 1st (must be 21 Yrs. of age)

· Sick pay (accrue 1 hour for every 40 hours worked) and vacation pay begins after one year of employment. 6 paid holidays (after 90 days of employment)

· We are a Dealer Group of 6 locations and have many opportunities for career growth within the dealership

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Apply Today! Interviews will be scheduled; there will be no walk-in appointments. We’re excited to meet you and see how you can contribute to our growing team!

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Be the backbone of our deal processing and help keep the wheels turning at Cortes Auto Group