Automotive Office Administrator

Automotive Title Clerk - Essential Duties

• Processes all new and used vehicles for registration in the state in which they will be titled.


• Prepares tax and title documents.


• Submits all legal transfer work to the Department of Motor Vehicles.


• Verifies that funds have been collected and the correct lienholder paid off before processing title applications.


• Checks for accuracy in the application and ensures that all information is complete.


• Prepares payoff checks for new vehicles and trade-ins.


• Bills out all dealer trades and prepares Certificates of Origin.


• Maintains a system to verify out-of-state titles.


• Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.


• Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.


• Prepares stock cards for new and used vehicles.


• Posts vehicle sales and purchases.


• Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.


• Processes yearly renewal of dealer tags in conjunction with comptroller.


• Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.


• Cross-trains others to handle title clerk daily responsibilities.


• Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.


• Directs title runner in daily routines.


• Maintains a professional appearance and a neat work area.


• Other tasks as assigned.