Auxiliary Programs Coordinator

Auxiliary Programs Coordinator

Beginning July 1, 2026

DESCRIPTION:

Kingsley Montessori School is a toddler through sixth grade independent school of 300 students in Boston’s historic Back Bay. Our mission is to engage the mind, hands, and heart of each child to nurture resilient explorers, confident learners, and empathetic citizens. A diverse, equitable, and inclusive community is integral to fulfilling our mission. Kingsley Montessori School strives to be a place where each person feels a sense of belonging and respect, recognizes and appreciates the richness that is added to our community through diversity, and is empowered to take action against injustices. We actively create such a community through our programming, our professional development, and our hiring, admissions, and governance practices. Kingsley’s high standards of professionalism are maintained through supportive and ongoing supervision and evaluation, development, and growth.

Kingsley seeks applicants for an Auxiliary Programs Coordinator. This is a full-time, twelve-month position with full benefits. This role includes duties at the school’s reception desk (10:00 AM - 2:00 PM), and helping to manage the day-to-day logistics of the After School Program (2:00 - 6:00 PM). 

The Auxiliary Programs Coordinator reports to the Director of Auxiliary Programs and works closely with the Director, Associate Director of Auxiliary Programs, and the After School Program Teachers to develop and run a safe, inclusive, and enriching after school program. Programs include Before School, After School, Vacation Care, Enrichments, Private Lessons, and Summer in the City. This is a high-touch position and interacts closely with faculty, parents, students, and external vendors.

Auxiliary Programs Responsibilities

• Ensure accurate group records at all time, including tracking and managing daily attendance, providing daily attendance sheets to external vendors, and signing out all Auxiliary students to an approved adult 


• Maintain, update, and use a variety of software programs (including CampBrain) to register students, communicate with families, and manage schedules


• Communicate with parents and teachers regarding daily schedule, including: 
  
  
  
  • Program-wide communication about canceled classes, lessons and applicable make-up date notifications. 
  
  
  • Individualized communication regarding After School registrations including discrepancies, changes in schedule, etc. 
  
  
  
  


• Support a smooth transition from School Day to Auxiliary Programs by overseeing students’ movement in and between buildings, communicating between teaching teams, and maintaining accurate schedules and lists for students and staff 


• Support After School teachers and provide supervision of After School students when needed


• Reserve programmatic spaces for each trimester


• Order materials for After School program and track expenses accordingly


• Assist Director and Associate Director with other projects as needed (including benchmarking, reporting, Summer and Vacation Week planning, updating records, etc.)


• Assist classroom teachers with duties as assigned by school administration


• Help organize Vacation Care and Summer programs, including develop curriculum and organize local field trips for vacation weeks and summer programming

Reception 

• Greet all visitors and direct them accordingly 


• Answer phone, respond to and redirect emails and phone calls 


• Help maintain lobby appearance 


• Serve as vendor liaison during afternoon deliveries. Sort and distribute external and interoffice email. 


• Notify classroom teachers of changes to student schedules, late arrivals, etc. 


• Assist with lunch delivery and organization


• Assist with school-day dismissal processes

QUALIFICATIONS:

• BA/BS
  degree preferred


• Minimum of 1 year working experience with a customer service focus


• Prior experience in education and/or working with children is preferred 

TO APPLY, CANDIDATES SHOULD SUBMIT THE FOLLOWING INFORMATION:

• A cover letter describing your interest in the position


• A current resume 


• List of three current/past supervisors with email addresses and phone numbers

Kingsley is committed to equitable compensation for all faculty. Faculty salaries are determined based on an experience-based step scale, ensuring fair pay for those with similar teaching experience. Salaries for this position range from $51,000 to $67,000.

Kingsley Montessori School values and celebrates diversity because it makes us a better employer, builds a stronger school community, develops a sense of collaboration, and encourages mutual respect and broader thinking. We are an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.