Aviation Sourcing Consultant (PM Hours, TuesdaySaturday)

ABOUT MAGELLAN JETS:

Founded in 2008 and now one of the largest private aviation providers, Quincy, MA-based Magellan Jets is a premier provider of private aviation solutions, offering a comprehensive range of Jet Card ownership, On-Demand Charter, and Fractional Ownership. With a focus on personalized service, Magellan Jets is dedicated to delivering customized and unparalleled flying experiences to its Private Clients worldwide. Magellan Jets and its FAA-certificated Flight Operations team lead one of the industry’s most comprehensive safety management systems and protocols providing peace of mind to the most discerning travelers.

POSITION SUMMARY:

The Aviation Sourcing Consultant at Magellan Jets is the mastermind behind sourcing aircraft for programs and charter clients. From negotiating prices with plane operators to ensuring safety standards are met, they orchestrate a seamless process to select the perfect aircraft for each mission. Collaborating closely with their team and sales staff, they aim to exceed profit margins by developing relationships, optimizing schedules, and selling empty legs. Additionally, they coordinate with other departments to troubleshoot issues and refine processes, all while actively participating in sourcing and cross-departmental meetings. Reporting to the Senior Director of Sourcing, they are integral to the team's success in navigating the dynamic aviation landscape.

ESSENTIAL FUNCTIONS:

• Serve as subject matter expert internally and for our operator network 


• Explore, nurture, and cultivate operator partnerships.


• Source and book aircraft for both Member and Charter flight requests.


• Negotiate rates/quotes with operators (one-offs or bulk buying etc).


• Optimize lines of flying by selling empty legs and matching multiple client trips.


• Identify and negotiate owned empty legs, escalating to the Team Lead when needed.


• Review client preferences, ensuring they are accounted for when sourcing trips.


• Ensure vendor data within CRM system is up to date.


• Prioritize trip urgencies to ensure timely deliveries (e.g., proactive sourcing during busy flight seasons).


• Ensure all crews and aircraft sourced for clients meet Magellan Jets safety standards.


• Communicate all potential problems to Team Lead and appropriate personnel.


• Balance the trip experience with strong gross profit margins for Magellan Jets.


• Develop an understanding of aircraft categories per membership jet card types.


• Provide sourcing coverage from 1:00 PM Eastern to 10:00 PM Eastern, Tuesday through Saturday , serving as the primary sourcing contact for evening, same-day, and next-day trip requests, and receiving a documented handoff from the AM shift.


• Be available to the team during on-call hours (rota system).


• Meet and exceed quarterly scorecard metrics and goals.


• Stay up to date with new products and aircraft features.


• Review operator contracts to ensure selected options meet Magellan’s safety and quality standards.

COMPETENCIES:

Knowledge & Education:  

• High school diploma or GED required.


• Bachelor’s degree in procurement, supply chain management, aviation management, or a related field highly preferred.


• Knowledge of aircraft categories and private aviation charter operations.


• Familiarity with Magellan Jets' safety standards and protocols.


• Proficiency in Microsoft Office Suite and Salesforce.

Skills:  

• Detail-oriented with excellent organizational abilities.


• Strong negotiation skills for rate and contract discussions.


• Ability to multitask in a fast-paced, high-pressure environment.


• Team-oriented with effective collaboration and communication abilities.

Abilities:  

• Motivated to learn new skills and adapt to changing business needs.


• Ability to develop and manage relationships with operators.


• Commitment to ensuring operational excellence and client satisfaction.

MANAGEMENT/ SUPERVISORY RESPONSIBILITIES:

This position does not have any direct management or supervisory responsibilities

WORK ENVIRONMENT:

• Location: This position works on-site at the Quincy, MA office Tuesday through Friday. The Saturday coverage day may be performed remotely. Shift hours are outlined below in the ‘Position Type and Expected Hours of Work’ section.


• Conditions: General office environment with moderate noise levels. Occasional travel to view an aircraft may be required.

PHYSICAL DEMANDS:

• Extended periods of sitting at a desk or workstation.


• Occasional walking/ movement between work areas (e.g., meetings, restrooms, or kitchen).


• Repetitive Hand and Wrist Movements via frequent typing and use of a mouse.


• Light lifting of office supplies, documents, or equipment (up to 20 lbs).


• Screen Use: Prolonged use of a computer screen.

POSITION TYPE AND EXPECTED HOURS OF WORK:

This is a Full-Time, Exempt position scheduled Tuesday through Saturday, 1:00 PM to 10:00 PM Eastern Time. Because Magellan Jets supports 24/7 flight operations, this position includes regularly scheduled Saturday coverage and participates in departmental on-call requirements as needed.

Candidates must be available to work the full 1:00 PM to 10:00 PM Eastern shift on each of the five scheduled days, Tuesday through Saturday. Magellan Jets reserves the right to adjust the assigned schedule to meet business and coverage requirements. In-office presence may be required on designated remote days to support holiday coverage or surplus trip volume, based on the needs of the business.

TRAVEL:

Minimal travel required; potential for occasional travel for industry events.

ADDITIONAL ELIGIBILITY QUALIFICATIONS:

N/A

AFFIRMATIVE ACTION PLAN/EQUAL EMPLOYMENT OPPORTUNITY (AAP/EEO) STATEMENT:

Magellan Jets is an equal opportunity employer and is committed to diversity in its workforce. We consider all qualified applicants without regard to race, color, national origin, gender, age, disability, or veteran status, in accordance with applicable law.

OTHER DUTIES:

This job description is intended to convey information essential to understanding the scope of the Aviation Sourcing Consultant (PM Hours, Sunday–Thursday) position. It is not an exhaustive list of responsibilities, duties, and skills required for the role. Magellan Jets reserves the right to amend this job description at any time to reflect business needs and operational priorities.

BENEFITS: 

At Magellan Jets, we value the well-being of our team and are proud to provide a robust benefits package for all full-time, exempt employees.  

Health & Wellness Benefits: 

• Generous vacation and sick time policy


• 9 company paid holidays


• Medical Insurance (HMO or PPO)


• Dental and Vision coverage


• Health Reimbursement Arrangement (HRA)


• Healthcare Flexible Spending Account (HFSA)


• Dependent Care Flexible Spending Account (DCFSA)


• Rx Cost Share Assistance Program


• Life Insurance & Disability Benefits (100% Employer Paid)


• Free Employee Assistance Program (EAP)

Financial & Retirement Benefits: 

• 401(k) Retirement Plan with an employer match


• Fitness Reimbursement Program


• Pet Insurance Discount

The Aviation Sourcing Consultant (PM Hours, Tuesday–Saturday) role offers a competitive annual base salary + quarterly bonus opportunity . Final compensation is based on experience and location, and the position includes eligibility for Magellan Jets’ comprehensive benefits package.

OUR CORE VALUES: 

We believe the foundation of exceptional service begins with the best people in the business that see each interaction as an opportunity to grow a relationship. Our internal culture is felt externally by our private clients because of our alignment on our core values across the business,  

• Lead with Safety: Deliver the uncompromising commitment to safety


• Care Deeply: Own everything you do and constantly improve


• Create Amazing: Develop, cultivate and share a prosperity mindset

Please be cautious of potential recruitment fraud. If you are interested in exploring opportunities at Magellan Jets, please go directly to our Careers Page: https://magellanjets.com/careers. Magellan Jets will never ask you to pay a fee or download software as part of the interview process with our company. In addition, Magellan Jets will not ask for your personal banking information until you have signed an offer of employment and completed onboarding paperwork that is provided by our People Operations team. All communications with Magellan Jets Talent and People Operations professionals will only be sent from @magellanjets.com email addresses. Legitimate emails will never originate from gmail.com, yahoo.com, or other commercial email services.