Back-Up Administrative Coordinator

The Backup Administrative Coordinator provides operational and administrative support to the store while serving as a trained backup for key administrative functions. This role assists with hiring and onboarding activities, payroll processing, scheduling support, workforce administration, compliance reporting, record maintenance, and general office operations. The Backup Administrative Coordinator partners with store leadership to ensure accurate and timely completion of administrative processes while providing excellent service to associates and applicants.

• Provide administrative support to store leadership and department managers.


• Maintain confidential employee and business records in accordance with company policies.


• Process and organize store correspondence, reports, and documentation.


• Support daily office operations and ensure administrative tasks are completed accurately and on time.


• Assist with data entry, filing, auditing, and record retention activities.

• Assist with recruiting, hiring, and onboarding processes.


• Support interview scheduling and candidate communications.


• Monitor onboarding progress and follow up on outstanding new hire requirements.


• Assist with I-9 administration and employment documentation compliance.


• Maintain hiring and onboarding records in company systems.

• Support payroll processing activities, including timecard review and corrections.


• Assist associates and managers with payroll-related questions.


• Maintain attendance and scheduling records.


• Ensure workforce administration activities are completed accurately and in compliance with company standards.


• Assist with labor reporting and workforce data management.

• Maintain compliance with company policies, employment regulations, and recordkeeping requirements.


• Support audits related to payroll, hiring, I-9s, and personnel files.


• Monitor required documentation and follow up on outstanding compliance items.


• Assist with employment authorization and onboarding compliance activities.


• Protect confidential employee information and maintain data integrity.

• Serve as a resource for associates regarding administrative processes, onboarding, payroll, and benefits resources.


• Provide professional customer service to applicants, associates, and visitors.


• Support communication between store leadership and associates.


• Assist in resolving routine administrative concerns and escalating issues as necessary.

• Perform Administrative Coordinator responsibilities during absences or periods of increased business need.


• Ensure continuity of payroll, onboarding, compliance, and office operations.


• Cross-train on administrative systems and processes to provide operational support when required.


• Partner with store leadership to address urgent administrative matters.