Back-Up Administrative Coordinator

The Back-Up Administrative Coordinator supports the Administrative Coordinator and Store Leadership Team by ensuring the accurate and timely completion of administrative, payroll, accounting, and human resources functions. This position serves as the primary backup for the Administrative Coordinator and helps maintain efficient store operations through strong organization, attention to detail, and excellent customer service.

• Serve as the designated backup for the Administrative Coordinator during absences or periods of increased workload.


• Assist with daily office operations and administrative processes.


• Maintain organized and accurate store records, files, and documentation.


• Support communication between store leadership, associates, vendors, and corporate departments.


• Answer phones and direct inquiries professionally and efficiently.

• Assist with payroll processing and payroll-related activities.


• Review associate time records for accuracy and address discrepancies.


• Maintain confidentiality regarding payroll and associate information.


• Support labor tracking and reporting activities.

• Assist with new hire onboarding processes and employment documentation.


• Maintain personnel files and ensure required records are complete and compliant.


• Support employee communications regarding benefits, policies, and procedures.


• Help coordinate training records and other associate-related administrative activities.

• Assist with store accounting procedures, cash balancing, deposits, and financial reconciliation.


• Support invoice processing and record retention requirements.


• Ensure accurate completion of store reporting and documentation.


• Monitor office supply inventory and place orders as needed.

• Provide professional and courteous service to customers, associates, and vendors.


• Respond to general inquiries and route issues to the appropriate department.


• Maintain a welcoming and service-focused office environment.

• Follow all company policies, procedures, and regulatory requirements.


• Maintain strict confidentiality regarding associate, payroll, financial, and business information.


• Ensure administrative processes comply with company standards and audit requirements.


• Support store leadership during internal audits and operational reviews.