Benefit Specialist

CERTEX USA is seeking an experienced and dynamic Benefits Specialist to join our team!  

Essential Functions:

• Informs and advises all employees on benefits matter regarding eligibility, coverage and provisions.
• Resolves issues pertaining to benefit programs, including life, health, and disability insurance, medical/dependent care spending accounts, COBRA, income continuance, and retirement plans.
• Manages leave/accommodation cases, including but not limited to, short-term and long-term disability claims, paid/unpaid leaves (e.g., FMLA, personal leaves and state leaves)
• Maintain HR System for benefits and payroll deductions.
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes in pay for assigned divisions with precision and minimal supervision.
• Assist with annual open enrollment including communicating open enrollment guidelines to employees and accurately processing changes in a timely manner.
• Process deductions, garnishments, bonuses, and allowances in adherence to policies and regulations
• Process vendor invoices related to benefits and payroll in a timely manner.
• Perform basic reconciliation and auditing processes during each pay cycle.
• Responds to pay-related inquiries from staff. 
• Researching and resolving errors or omissions. 
• Prepare and submit reports and forms required by IRS and other regulatory bodies. 
• Assist with payroll process as needed.
• Follows all processing procedures, adheres to policies, and maintains confidentiality. 
• Ensure compliance with federal, state, and local payroll tax and agency reporting requirements.
• Assist with special projects within the benefits and payroll areas. 
• Assist with Workers Compensation processes.

Required Skills/Abilities:

• Must possess knowledge of federal, multi-state, and local payroll, wage and hours laws and best practices. 
• Strong analytical skills and attention to detail
• Excellent interpersonal and communication skills
• Ability to manage multiple tasks and maintain organization.      
• High level of professionalism, discretion, and self-management
• Ability to work effectively in a dynamic and growing environment.
• Bilingual English/Spanish proficiency is desirable

Education and Experience:

• Bachelor’s degree preferred and/or equivalent years of experience. 
• 5 years progressive HR experience in benefits administration
• Multi-state benefits experience required, California and Arizona required.
• Familiarity with ERISA, COBRA, HIPAA, FMLA, ACA, and other benefit laws
• Minimal travel required.

Physical Requirements:

• Work will be performed in an office. 
• Regularly required to sit reach, stand, and often uses repetitive hand motions.
• Must be able to lift up to 15lbs. 
• Requires the visual ability to perform detailed work at  close distances (computer screens).
• This job regularly requires verbal communication of detailed information to others either by phone or in person.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Compensation and Benefits

•  $75,000 - $80,000 annually

• Vacation and Sick Leave

• 9 Holidays and 1 Floating Holiday

• 401k and 401k Match

• Medical, Dental, Vision, Life, Voluntary Life, Long and Short-Term Disability, Hospitalization, Critical Illness, 

Accident and Pet Insurance

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

CERTEX USA, LLC, is an Equal Opportunity Employer Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.