Benefits Coordinator

Location:  Hybrid - Chicago

Job Type: Full-Time 

Compensation Range: $24.00 - $28.00 USD Hourly 

The compensation above is the estimated hiring range for this position. Final offers are determined based on a variety of factors including skills, experience, qualifications, internal equity, and other job-related considerations.

To access a list of benefits for full-time jobs, please visit www.moodybible.org/careers/benefits/. Part-time benefits include a retirement savings plan, education discounts, and publishing discounts.

What You Will Be Doing

Under the general supervision of the Benefits Manager, the Benefits Coordinator supports the administration of all MBI-sponsored benefit programs and special projects.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Co-handles with Benefits Administrator the on-boarding of new employees enrolling into MBI’s benefits program.


• Coordinates the processing of all new hires, including answering questions and providing instructions about the UKG Benefits Administration system, and reviewing enrollments. Make appropriate manual changes (enrollments and departures) on all carrier websites.


• Handles any adjustments needed to employee records/pay checks due to non-participation in the wellness program. Coordinates all changes with Payroll.


• Manages monthly Cigna 1 on 1 meetings including announcements, scheduling, and necessary follow-up.


• Processes payment of all vendor benefits invoices and sends to Accounts Payable to be paid.


• Maintains all aspects of the transit benefit program. Processes monthly changes and places order on portal.


• Manages Life Event (Newborn, Marriages, etc.) requests via UKG gathering necessary documentation.


• Handles Evidence of Insurability (EOI) processes for life insurance coverage. Sending out reminders and corresponding information between UKG and Guardian.


• Deposits any COBRA checks along with any other checks received from insurance carriers.


• Provides general assistance and customer service to employees with questions about benefit issues.


• Handles all aspects of the employee service awards program. Send quarterly reports to O.C. Tanner to process for celebrants.


• Assists with the set up and implementation of MBI’s annual Open Enrollment through UKG.


• Purchases and sends out greeting cards for employee events, orders funeral flowers. Prepares “Weekly” announcements about employee weddings, births, deaths, etc. as needed.


• Prepares and distributes monthly Benefits Corner newsletter.


• Relays new hire and annual eligibility files for eHealth.


• Handles employee address and name changes as needed.


• Assists with benefit mailings to employees, former employees, and retirees.


• Provides general office support for Benefits area.


• Reconcile all P-Card transactions every month.


• Additional annual reporting/audits include HSA Bank amounts, transit, and other OE related items.


• Performs related and special duties as assigned.

Minimum Requirements

• Three years of general office administration experience.


• Bachelor’s degree.


• Ability to handle multiple tasks simultaneously.


• Strong organization and attention to details.


• Excellent customer service and communication skills.


• Authorized to work in the US legally without sponsorship

Preferred Requirements

• Prior experience in Human Resources.


• Exposure to and understanding of UKG Pro or other HR information systems.

Work Environment/Conditions

Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God’s Word. If you are mission-minded, and have a servant’s heart, join us as we look to further impact the Kingdom of God.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

This is a full-time position: Monday through Friday, typically between 8:00 a.m. to 4:30 p.m. This position is hybrid, requiring at least three days in our downtown Chicago office.

Additional Information

Moody Bible Institute is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Candidates must align with MBI’s Christian identity.  Employees are expected to sign a Statement of Faith and adhere to the Community Standards.

We comply with all applicable laws pertaining to nondiscrimination on the basis of race, color, national origin, sex, age, disability, and any other applicable legally protected category.  As a religious institution, we have the right to, and do, require that employees hold beliefs consistent with our Doctrinal Statement and conduct themselves in a manner consistent with our religious beliefs, as explained in our Community Standards.