Bibliographic Services Supervisor

Wage: $2,563 to $3,203 bi-weekly

Job Type: Full Time

Closing Date: 7/27/2025 or until filled

Purpose: Reporting to the Collection Services manager, the Bibliographic Services Supervisor leads cataloging and processing of library materials for Douglas County Libraries (DCL). This role manages vendor relationships and outsourcing and supervises the Bibliographic Services team consisting of Book Club Express, Cataloging, Prospector, and Collection Services Technician staff. The supervisor also supports the department manager in developing and implementing strategic plans aligned with the library district’s goals.  

Essential Duties and Responsibilities:  

Functional Expertise (40%) 

• Oversees cataloging and metadata management, including formats, authority control, subject creation, descriptive cataloging, and display. 
• Leads Book Club Express, Cataloging, Prospector, and materials processing decisions. 
• Leads vendor relationships for cataloging, Prospector, and materials processing, resolving issues and setting quality standards and procedures. 
• Coordinates with Collection Services and branch staff to ensure streamlined, complementary workflows. 
• Performs responsibilities of the Book Club Express, Cataloging, Prospector, and Collection Services Technician staff as needed. 
• Applies data insights and industry best practices to improve team operations and support staffing needs. 

Supervision (30%) 

• Leads team hiring, training, development, discipline, and performance management; approves timecards and time-off requests promptly. 
• Provides clear direction, ongoing feedback, and consistent support to align team performance with DCL’s brand, values, and priorities; maintains timely documentation per performance feedback expectations. 
• Encourages a supportive, collaborative team culture that promotes accountability, engagement, shared success, and retention. 
• Responds to operational or critical incidents as the first line of support; provides on-call coverage as scheduled. 

Leadership / Team Operations (25%) 

• Implements departmental processes and services in alignment with DCL policies, procedures and goals; provides backup support to the manager as needed. 
• Utilizes effective communication, organizational skills, and a growth mindset to support operational effectiveness and change initiatives.  
• Understands annual department budget priorities and uses resources efficiently.  
• Fosters collaborative, cross-functional relationships to support departmental goals. 
• Participates in Library Leadership and district-wide initiatives; represents DCL externally, as required. 

Other Duties (5%) 

• Develops proficiency in relevant industry and organizational technology. 
• Engages in DCL’s performance feedback process and meets departmental expectations. 

Performs other duties as assigned.  

One DCL Commitment:  It is an expectation of each employee that you will live and exemplify Douglas County Libraries Brand, Culture and Values of welcoming to all, continual growth and authentic relationships.  

Benefits:

Douglas County Libraries (DCL) is a Colorado PERA Member Employer, so you will be enrolled in Colorado PERA. For details on member benefits go to www.copera.org

Elective DCL benefits include:

• Health Care Plans: medical, dental & vision
• Voluntary Plans: Accident, Critical Illness, Short Term, and Long Term Insurance
• Life and Accidental Death & Dismemberment coverage
• 401k & 457 plans (through CO PERA)
• Legal-ID Shield

Additional DCL benefits include:

• Holiday Pay
• Paid Time Off
• Sick Time Off
• Leaves of Absence for Qualifying Events

*Benefits are subject to change

Required 

• Bachelor’s degree 
• Three years of public library experience 
• One year of supervisory experience 
• Fluency in MS Office, and other industry related software.?? 
• Intermediate technology skills for Microsoft 365 (Word, Excel, Outlook) and familiarity with Microsoft Edge and Microsoft Teams, and an ability to learn and apply new technologies.   

Preferred 

• Two years of bibliographic services experience in a library setting 
• Two years of cataloging experience  
• Master’s degree in library/information science 

A combination of experience and education will be considered. 

Physical Requirements: Must have a reliable method of transportation between all DCL locations. Must have the physical ability, stamina, mobility and manual dexterity to support a 7-day a week operation. Work at computer work-stations repetitively and for extended periods. Participate in meetings and events at various locations and at varied times throughout the day. Ability to read as small as 8pt font.