Bid Coordinator

We have an exciting, opportunity for a Bid Coordinator to join our Birmingham office (hybrid/flexible).

The Bid Team works in partnership with all areas of the business to deliver the growth objectives of the firm. Our work includes the management of all tenders through utilising best practice and experience techniques to co-ordinate incoming data streams supporting an increase in the Firm’s win ratio. The Bid and Proposal Coordinator is responsible for managing and coordinating all incoming Pre-Qualification Questionnaire (PQQs), Invitation to Tenders (ITTs) and Presentations within the Bid Team. This is a vital role that requires excellent planning, communication and administrative skills. The Bid and Proposal Coordinator is also responsible for carrying out tender project work, ad hoc reports and completing PQQs, ITTs and Presentations in a timely manner.

A snapshot of your day:

• Co-ordinate tenders and complete PQQs, tenders and presentations
• Prepare a summary briefing paper on each tender detailing the pertinent points for each stakeholder,
• Setup Taskstream events for the team including key dates as and when notified and effectively communicate these to relevant stakeholders
• Diarise meetings
• Notify the team of work due in / received
• Act as the first point of contact to report on historical clients due for new tenders
• Maintain the CRM and other databases and the bid content to ensure all information is current
• Ensure the new business database is clean and up to date and able to quickly generate ad hoc reports
• Support the team with setting up response documents, researching for questions, answering questions, project planning and reporting
• Work with graphics designers as required, maintaining a comprehensive library of images
• Ensure consistent branding for all company specific documents
  

We would love to hear from if you have:

• Experience of working within a sales, business development, bids or tender team, preferably within a professional services environment
• Good organisational skills and the ability to work well with colleagues at all levels in the organisation
• Good knowledge of Microsoft Office and Windows-based computer applications
• Ideally degree qualified or equivalent would be preferred, with a desire to work towards/achieve the APMP accreditation (funded by BW)
• Professional services or pensions industry experience is beneficial, not essential.

What’s in it for you:

• Competitive discretionary annual bonus.
• Core benefits paid for by BW including life assurance, group income protection, private medical cover and 25 days holiday per year with holiday trading.
• A generous pension scheme where we contribute 8% of your salary from day one of your employment.
• Employee Assistance Programme to support you and your family through any concerns or challenges you may experience.
• A comprehensive range of voluntary benefits to suit your life stage and lifestyle including a tech scheme, cycle to work scheme, dental cover, healthcare cash plan, health assessments, critical illness cover, extension of private medical cover or life assurance to family members, gym membership, travel insurance and a broad range of discounts at hundreds of retailers including supermarkets, fitness centres, travel and leisure companies.