Bid Coordinator

About the Role

We are seeking a highly organized and detail-oriented Bid Coordinator to support our estimating and preconstruction team.

In this role, you will manage bid opportunities from invitation through submission — organizing documents, tracking deadlines, and ensuring proposals are complete and submitted accurately. You will also maintain bid tracking through Building Connected and internal systems to help keep projects organized and on schedule.

This position is ideal for someone who enjoys managing details, coordinating information across multiple people, and working in a deadline-driven environment.

What You’ll Do

• Manage and organize bid invitations and project opportunities in Building Connected


• Review RFPs, RFQs, plans, and specifications to identify requirements and deadlines


• Set up project folders and maintain organized bid documentation


• Prepare, compile, and submit complete bid packages


• Coordinate with estimators, vendors, and project team members to gather information


• Maintain bid logs, templates, certificates, and supporting documents


• Track bid activity and submission outcomes


• Verify all documents meet submission requirements and compliance standards


• Assist with prequalification forms and contractor documentation


• Support ongoing improvements to the bidding and estimating process

• 2+ years in administrative support, project coordination, or construction office environment


• Strong organizational and time management skills


• High attention to detail and accuracy


• Ability to manage multiple deadlines simultaneously


• Strong written and verbal communication skills


• Proficiency in Microsoft Office (Excel, Outlook, Word, Teams)

Preferred

• Construction, estimating, or contractor office experience


• Familiarity with bid platforms (Building Connected or similar)


• Experience working with drawings, plans, or specifications

Benefits

Fully covered employee medical, dental, vision, life, and short-term disability insurance
Profit sharing
Training
401k employer matching
Paid time off
Paid holidays effective on the 1st day of employment

Sorella Group is an E-verify and Equal Opportunity Employer.
Pre-employment and random drug screens required.