Bilingual Activities Coordinator

The Activities Coordinator is responsible for the logistic coordination of all IPS site-based programming activities. This includes liaising with external partners; building and maintaining community partnerships; coordinating with the IPS director and case management teams to plan internal activities; developing budget; managing invoices and expense sheets; and any other tasks required for the successful coordination of site-based programming. Plus, coordinate with the other youth programs within the Xiente Teen Center to engage youth to participate in family engagement activities and other Xiente programming.   

Duties and Responsibilities: 

• Build and maintain positive relationships with vendors and community partners to plan activities and program offerings for the Xiente Youth Take Action Teen Center 
• Communicate professionally with external stakeholders about programmatic expectations and logistics, payment processes and vendor expectations.  
• Communicate with Teen Center Program Directors to share programmatic opportunities and coordinate shared activities (family engagement activities, trips, etc.). 
• Plan activities that are required and desirable for site-based programming according to DHS Program Standards. 
• Coordinate with the IPS and CERC directors, Finance and Xiente leadership to develop budgets and projections, expend and manage activity expenses. 
• Develop budgets and prepare requisitions for trips, activities, programming supplies, and events. 
• Develop comprehensive, detailed schedule/master plans and logistics for all Teen Center activities and weekly updates in a timely, regular, and thorough manner. 
• Create, implement, and use a digital organization and record-keeping system for all Teen Center activities, vendors and partners. 
• Attend all scheduled trips, activities and events.  
• Monitor activities to ensure that all activities are high quality, well-attended, and take place on time. 
• Collaborate with the Xiente data team to collect and implement regular feedback from youth 
• Develop; disseminate needs assessment surveys with youth to evaluate socioemotional, recreational, and academic needs to better inform activities and programming.  
• When needed, assist with pickup and drop-off of youth enrolled in the program.  
• Other duties as assigned. 

Position Requirements/Qualifications: 

• Three years of administrative, event and activity planning experience. 
• Experience fostering partnerships that will result in planning fun, meaningful experiences and programming for youth aged 10-19 that helps prevent them from entering the juvenile justice system and improves their behavior.   
• Excellent time management skills  
• Experience developing budgets. 
• Ability to work autonomously. 
• Experience working with youth and diverse communities. 
• Exceptional organizational skills and communication skills. 
• Proficiency with Microsoft 365, including Microsoft Teams, Word, Excel, Outlook, and Sharepoint 
• Experience in and comfort with digital organizational or task-tracking platforms.  
• Demonstrated experience and skill in master scheduling. 
• Bilingual in Spanish preferred.  
• Able and willing to work occasional evening and weekend hours. 
• Perform additional duties as assigned 

Education: 

• Associate's degree or at least 30 credits in early childhood development or education 

Salary

• $18 per hour

Benefits

• Full Health Coverage – Medical, Vision, and Dental
• Paid Vacation and Sick Time
• 401(k) with Company Match
• Supportive Team Environment
• Opportunities for Professional Development