Bilingual Administrative Assistant - Join a Leading Company

Job Duties/Responsibilities

We are seeking a dynamic and bilingual (English/Spanish) Section 8 Secretary to provide comprehensive administrative support to our Housing Choice Voucher Program. The Bilingual Section 8 Secretary will play a key role in facilitating communication and providing assistance to program participants and stakeholders who speak both English and Spanish.

1. Administrative Support: Provide administrative support to the Section 8 department, including answering phones, responding to emails, and managing correspondence in both English and Spanish.
2. Document Translation: Translate program documents, forms, letters, and other written materials from English to Spanish, and vice versa, ensuring accuracy and clarity.
3. Participant Assistance: Assist Spanish-speaking Section 8 participants in completing applications, understanding program requirements, and resolving inquiries or concerns.
4. Interpreting Services: Provide interpretation services during meetings, appointments, and interactions between English-speaking staff and Spanish-speaking participants or stakeholders.
5. Data Entry: Accurately input participant information, rental data, and program transactions into databases or management systems in both English and Spanish.
6. Reporting: Assist in preparing reports, summaries, and statistical data related to program activities and outcomes, including translating documents as needed.
7. Correspondence: Draft and edit letters, memos, and other written communications in both English and Spanish on behalf of the Section 8 department.
8. Appointment Scheduling: Coordinate and schedule appointments, meetings, and inspections for Spanish-speaking Section 8 participants and landlords.
9. Filing and Organization: Maintain organized filing systems for program documents, ensuring easy retrieval and accessibility for both English and Spanish materials.

1 0. Compliance Monitoring: Assist in monitoring program compliance with regulations, including tracking deadlines for recertifications and inspections for Spanish-speaking participants.

Job Requirements

• High School Diploma or equivalent. Additional education or training in office administration or a related field is preferred.
• Fluency in both English and Spanish, with the ability to communicate effectively in both written and spoken forms. Real Estate Experience.