â$85,000â$90,000 annual salary with medical, dental, and vision coverage and a 401(k) with company match.
Our client is a privately held multi\-entity organization that serves as the centralized corporate hub for a group ofbusinesses in the seafood distribution, hospitality, restaurant, and retail sectors, is seeking a Bilingual Payroll &Benefits Manager to be part of the corporate team that supports all affiliated companies This organization operates in a fast\-paced, service\-driven environment and partners closely with operational leadership to supportgrowth, efficiency, and operational excellence across all business units.
Key Responsibilities:
Payroll Administration
Execute weekly payroll across multiple entities with accuracy and timeliness
Validate earnings, commissions, bonuses, deductions, garnishments, and tax withholdings
Monitor payroll accuracy and proactively identify trends, discrepancies, or issues
Maintain detailed and confidential payroll records; ensure data integrity
Partner with Finance on labor coding, payroll journal entries, and reconciliations
Manage special payroll items including back pay, adjustments, garnishments, and one\-time payments
Prepare recurring and ad hoc payroll\-related reports
Serve as the primary point of contact for employee payroll inquiries
Own and maintain payroll documentation, including Tip Sheets and related policies
Coordinate and distribute W\-2s; Administer and maintain payroll systems, primarily ADP Workforce Now
Manage Work Opportunity Tax Credit (WOTC) filing, processing, and reporting
Benefits Administration:
Administer all employee benefit programs, including medical, dental, vision, life, disability, transit, and ancillary benefits
Lead the Annual Benefits Renewal process in partnership with brokers and Finance
Process benefit enrollments, changes, terminations, and carrier file feeds
Manage 401(k) and pension programs, including enrollments, loans, distributions, audits, and annual reporting
Own Open Enrollment planning, system configuration, employee communications, and presentations
Serve as the primary point of contact for employee benefit inquiries
Leave & Claims Management:
Administer all employee leave programs, including FMLA, Paid Family Leave (PFL), ADA accommodations, disability leaves, workersâ compensation, and personal leaves of absence
File and manage claims, track cases, and maintain accurate documentation
Serve as the primary point of contact for employees going out on or returning from leave
Coordinate accurate pay and benefit continuation during leave periods
Maintain leave calendars and internal notifications
Compliance, Reporting & Auditing:
Ensure compliance with federal, state, and local regulations, including ERISA, ACA, COBRA, HIPAA, IRS, OSHA, and DOL requirements
Own ACA compliance, including monthly tracking and annual 1095\-C review and distribution
Monitor HRIS and payroll file feeds; manage troubleshooting and vendor escalations
Oversee annual filings including Form 5500s, pension reports, and nondiscrimination testing
Handle IRS follow\-ups and inquiries; Conduct regular audits to maintain; HRIS and payroll data integrity
Support Workersâ Compensation, pension, and 401(k) audits
Manage NY Youth Action and other required compliance reporting
Systems & Process Optimization:
Administer HRIS and payroll systems, including reporting, setup, and configuration changes
Identify opportunities to automate processes and strengthen internal controls
Lead or support system upgrades, transitions, and new implementations
Assist with HR technology maintenance, billing reconciliation, and employee system setup (including laptops, mobile devices, and other assigned technology)
Contribute to continuous improvement initiatives across HR and Finance
Additional Responsibilities:
The Payroll & Benefits Manager may perform other related duties as business needs evolve.
:
Performance Metrics:
Payroll accuracy and timeliness; benefit enrollment and deduction accuracy ACA and regulatory compliance; leave administration responsiveness and accuracy
Clean, error\-free system data and reporting; successful completion of annual filings and audits
Process improvements, automation, and cycle\-time reductions
Qualifications:
Bachelorâs degree in Human Resources, Finance, Business, or a related field preferred
3â5 years of payroll and benefits experience; multi\-entity experience preferred
Bilingual (English/Spanish) required, including the ability to support non\-Spanish\-speaking HR staff during employee interactions
Strong knowledge of payroll laws and benefit regulations (ERISA, COBRA, ACA, HIPAA)
Experience with ADP Workforce Now strongly preferred
Strong Excel skills and ability to analyze data
Exceptional attention to detail, accuracy, and follow\-through
Excellent communication and interpersonal skills
Ability to handle sensitive and confidential information with discretion
Proven experience improving processes and systems
Prior experience in hospitality, food service, and/or warehouse environments is a plus
Work Conditions:
Hybrid schedule: 3 remote days and 2 on\-site days (Manhattan; occasional Bronx visits)
Additional on\-site presence may be required during peak periods
Full\-time, exempt role aligned with standard business hours, with flexibility during payroll deadline
OpenEnrollment, and audits
Fast\-paced environment requires adaptability, multitasking, and strong problem\-solving skills
Compensation & Benefits:
$85,000â$90,000 annual salary with medical, dental, and vision coverage and a 401(k) with company match.
Up to 20 days PTO (25 after year one), 56 hours paid sick time, plus life insurance, commuter benefits, EAP,
employee discounts, and annual performance reviews.
Remote / Work from Home
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